Finance and Administration Specialist

University of Southern Mississippi • Hattiesburg, MS • 6d ago

Special Instructions to Applicants

Applicants must be currently authorized to work in the United States on a full-time basis without the need for visa sponsorship. The University will not sponsor applicants for work visas (e.g., H-1B).

Job Summary

Coordinates financial, administrative, and grant activities, such as budget administration and control, recordkeeping, and project management in support of operations for faculty, staff and students. Supports School Director and faculty in meeting the operational requirements of the school and coordinating specified administrative activities and reporting requirements. This position is essential as it is the first point of contact for anyone within the school, university community, and public.

Primary Duties and Responsibilities

Provide administrative support for faculty, staff, and students, including, but not limited to, event planning, calendar/scheduling and correspondence and acts as support for the school to include, but not limited to , corresponsing with persons/institutions associated with or interested in school, preparing and sending necessary forms, maintaining appropriate files and working with school faculty, staff, students, university community, and public to ensure success; responsible for maintaining school's social media, website, and public relations documents for school.

Monitors, reconciles, and assists with fiscal administration for the school and school faculty, including but not limited to budgets, funding, grant proposals and award management, contracts, payroll, employment, travel, and/or purchasing. Assists Director in the preparation of annual budget requests to the University.

Assists in administrative problem solving, program/project planning, development, and execution of school goals and objectives. Efforts may include researching information, compiling statistics, and gathering and computing various data; preparing special and/or one-time reports, summaries, or replies to inquires, selecting relevant data from a variety of sources.

Coordinates and completes necessary processes and forms to administer the hiring of school faculty, staff, student workers and graduate/teaching assistants. Remains in communication with Human Resources to ensure that new hires are onboarded appropriately.

Prepares and processes all requests for purchases and other expenditures from school accounts, which includes reviewing for availability of funds, communicating with

vendors, transmitting approved requests to the appropriate university unit, and monitoring requests through to delivery for school and school faculty.

Performs other duties as assigned.

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