Legal Administrative Assistant

Robert Half • San Francisco, CA • 3h ago

Description

We are partnering with a leading law firm in San Francisco to identify a polished, highly professional Legal Administrative Assistant to join their team on a contract-to-hire basis. This 35-hour/week opportunity requires candidates to report onsite Monday through Friday from 10:00 AM-6:00 PM and provides administrative support to attorneys and legal staff through calendar management, travel coordination, expense reporting, document production, meeting logistics, matter administration, and other day-to-day office operations. While the role supports litigation practices through document formatting, TOCs/TOAs, and electronic filings, substantive legal work remains with the firm's paralegals and case assistants.

The firm is seeking someone with strong executive-level administrative fundamentals who can confidently support busy attorneys in a fast-paced, partner-facing environment while maintaining exceptional organization, professionalism, and attention to detail. This opportunity is ideal for someone seeking a long-term role with the potential to convert if the mutual fit is right. Following a 90-day introductory period, the position transitions to a hybrid schedule of three days onsite and two days remote.

Core Responsibilities

Manage attorney calendars, contacts, scheduling, and meeting logistics

Coordinate conference room reservations and internal/external meetings

Greet clients and coordinate meeting needs, including food, beverage, and AV setup

Prepare and reconcile monthly expense reports and manage corporate card activity

Coordinate domestic travel arrangements

Respond promptly to attorney and staff administrative requests

Proofread and format legal documents in accordance with firm style standards

Finalize documents for filing, including preparation of Tables of Contents (TOCs) and Tables of Authorities (TOAs)

Prepare legal correspondence and electronic filings as requested

Create and maintain organized physical and electronic filing systems

Support new client/matter openings, engagement letters, and binder preparation

Track attorney bar admissions and CLE information

Enter attorney hours into the firm's time management system and assist with contract attorney time tracking and prebills

Provide backup administrative support to other legal administrative staff and assist with special projects as assigned

Requirements

At least one year of prior law firm experience performing similar legal administrative duties

Demonstrated experience managing attorney calendars, expense reports, and travel logistics

Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook)

Experience with document management systems (iManage, NetDocuments, or similar) is a plus

Excellent written and verbal communication skills

High attention to detail with strong organizational and proofreading skills

Ability to remain professional and responsive in a fast-paced, attorney-facing environment

Comfortable working independently while contributing to a collaborative team

Preferred

Experience with legal billing, time entry systems, and prebills

Familiarity with legal terminology and law firm document formatting standards

Associate's degree or higher

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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