Administrative Assistant

Robert Half • Boca Raton, FL • 2h ago

Description

We are looking for an experienced Administrative Assistant to support a busy real estate office in Florida. This contract-to-permanent opportunity is ideal for someone who thrives in a high-energy workplace, stays organized under pressure, and communicates effectively with both clients and internal leadership. The role will provide direct support to office leadership while also assisting the broader corporate office as priorities shift. Success in this position requires sound judgment, strong follow-through, and the ability to manage multiple administrative and client-facing tasks with accuracy.

Responsibilities:

Provide day-to-day administrative support to office leadership while remaining available to assist other members of the leadership team as needed.

Prepare business documents, reports, letters, and presentation materials using Microsoft Office applications, with a strong emphasis on Excel, Word, and Outlook.

Maintain organized physical and digital filing systems for property listings, client records, and office documentation in accordance with company standards.

Enter and update seller, buyer, and listing information across company databases, including new listings, pricing updates, status changes, extensions, and open house details.

Coordinate the development and production of marketing collateral such as brochures, presentation packages, newspaper placements, and magazine advertising materials.

Handle incoming office calls, respond to routine inquiries, and direct communications appropriately to support smooth front-office operations.

Assist with drafting standard client correspondence and, when needed, help prepare listing or sales-related documents.

Oversee general office organization by monitoring supplies, arranging stationery needs, and helping resolve routine issues with office equipment such as printers or fax machines.

Support client hospitality and appointment-related needs by helping maintain a detail-focused and welcoming office environment.

Requirements - Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint, with the ability to learn additional software and systems quickly.

Demonstrated ability to manage multiple assignments at once while meeting deadlines in a fast-paced office setting.

Strong written and verbal communication skills with a thoughtful approach to client and internal interactions.

High level of accuracy and attention to detail when handling data entry, files, reports, and correspondence.

Experience answering inbound calls and providing responsive customer service in an administrative or office support role.

Effective time management skills and the ability to work independently while contributing as part of a team.

Prior experience in real estate, legal, or another services environment is helpful but not required. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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