Administrative Assistant

Robert Half • Schaumburg, IL • 5h ago

Description

We are looking for an experienced and service-oriented Administrative Assistant to support conference and workplace operations in Schaumburg, Illinois. This contract opportunity with potential for a permanent role is ideal for someone who enjoys being a dependable point of contact, creating a welcoming experience, and keeping daily office coordination running smoothly. The person in this role will assist employees and guests with meeting logistics, reservations, and general administrative support while building strong working relationships across the office.

Responsibilities:

Greet employees, visitors, and meeting participants with a detail-oriented and approachable presence at the conference services desk.

Coordinate conference room reservations and help arrange meeting spaces based on event needs, capacity, and setup preferences.

Respond promptly to workplace and meeting-related requests, offering practical solutions to support a smooth office experience.

Prepare rooms for scheduled meetings by confirming layouts, equipment readiness, and overall presentation before and after use.

Partner with team members to maintain organized conference operations and provide coverage or support as priorities shift throughout the day.

Assist with event coordination tasks, including communicating room details, setup requirements, and scheduling updates to internal stakeholders.

Perform administrative duties such as data entry, calendar support, email communication, and documentation using standard office software.

Learn room locations, features, and setup options to provide accurate guidance and dependable service to employees and guests.

The salary range for this position is $20.00 to $23.00. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit Robert Half Benefits Website for more information.

Requirements

Prior experience in administrative support, front desk services, workplace coordination, or a similar office-based role.

Strong customer service skills with the ability to interact confidently and professionally with employees, guests, and leadership.

Comfortable using computers for daily tasks, including typing, email correspondence, calendar management, and basic spreadsheet work.

Ability to manage multiple requests at once while staying organized and maintaining attention to detail.

Team-oriented mindset with a willingness to cross-train and support shared responsibilities.

Capable of handling conference room scheduling, meeting support, and related office logistics in a fast-paced environment.

Reliable attendance and availability to work a Monday through Friday schedule during standard business hours.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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