Seasonal, Operations Administrative Assistant (Part Time)

H&R Block • Madison, WI • 2h ago

About the Role

Provide essential administrative and operational support across one or more districts, helping drive smooth, efficient day-to-day office operations. Partner closely with District Operations Coordinator (DOC) to support key priorities, streamline processes, and help create an organized, effective environment that enables offices to perform at their best.

Day to day, you'll...

Provide administrative and operational support to one or more districts

Support the DOC as directed

Assist with day-to-day operations to ensure offices run efficiently

Provide hiring support using internal applicant tracking and hiring systems

Assist with onboarding and employment-related administrative tasks

Support tax office associates with administrative requirements

Partner with office(s) responding to inquiries related to supplies, facilities, or operational support

Monitor supply inventory and place orders to meet office and district needs

Research and resolve issues independently when possible; escalate concerns to appropriate leadership when needed

Coordinate vendors for local facility and maintenance requests

Review and verify invoices for accuracy

Prepare invoices and expense documentation for approval using approved payment tools and systems

Maintain working knowledge of Microsoft Teams and Microsoft Office applications, including CoPilot

Use internal systems and virtual tools to manage tasks, records, and communications

Attend training sessions related to systems, compliance, and job performance

Assist with special projects, local initiatives, and other duties as assigned by DOC

Required Qualifications

Education:

High school diploma or equivalent

Work Experience:

Ability to communicate clearly and maintain composure, using effective customer service techniques with clients who may be under stress

Ability to concentrate and work effectively in a fast-paced, high-volume environment

Ability to interact effectively with all levels of the company

Ability to work independently with minimal supervision

Previous customer service experience

Demonstrated decision making, analytical, and problem-solving skills

Demonstrated organization, prioritization, and project coordination skills

Excellent verbal, written, and interpersonal communication skills

Experience with or ability to learn Microsoft operating systems, networking concepts, computers, software applications, and remote tools

Experience working within Windows environments

Preferred Qualifications

Work Experience:

1-3 years administrative experience

Why work for us

At H&R Block, our purpose is simple: to provide help and inspire confidence in our clients and communities everywhere. For more than 70 years, we've led the tax industry and we continue to evolve through our Block Next strategy, blending human expertise with digital innovation. That same commitment to care extends to our associates. When you join us, you become part of a High Performing, Connected Culture built on strong relationships, continuous learning, and a shared commitment to making a meaningful impact. We invest in your well-being through competitive pay, comprehensive benefits, and support for life both in and outside of work.

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