Project Administrative Assistant (LSNA-VA)

Jacobs • Elkton, VA • 6d ago

Support one of the largest and diverse technical solutions providers in the world and have a hand in helping in laying the foundation for human progress.

You will provide comprehensive administrative and project support to the Program Director, Project Manager, Project Engineer, and broader project team within our Life Sciences Group. This role is central to keeping project operations organized, efficient, and aligned with client expectations.

Key Responsibilities:

Meeting Coordination - Schedule, organize, and prepare for internal and external meetings, including calendar management and logistics. Project Notes - Create, maintain, and distribute accurate meeting minutes for all project-related meetings. Project Documentation - Assist in preparing, updating, and organizing project reports, presentations, safety documentation and other deliverables. Presentation Support - Develop and format PowerPoint presentations and other communication materials. Team Support - Provide day to day administrative support to project leadership and team members. Catering and Logistics - Coordinate catering and onsite meeting needs as required. Communication - Communicate effectively with staff at all levels, both verbally and in writing. In-person Position - single point of contact to team members arriving to site Outreach and Community initiatives involvement - desirable to have knowledge of the area and the site to enable the project to target community outreach programs

What Makes You Successful:

Strong organizational skills and attention to detail Ability to manage multiple priorities in a fast paced project environment Clear, professional communication with stakeholders at all levels

Join us and we we'll support you in developing your skills and exploring all that you can do across our global company, with opportunities to share your knowledge along the way.

Bachelor's degree in Business Administration or other discipline is considered; or equivalent years of experience in lieu of degree At least 8 years of administrative experience within an engineering, construction, or related organization preferred Advanced level computer skills in MS Office Suite: Word, Excel, Outlook, PowerPoint & Teams Experience with Oracle E-Business Suite (Software) Demonstrate key competencies in the areas of communication, planning and organizing, flexibility and adaptability, customer service, problem assessment and problem solving, attention to detail, and teamwork.

Ideally you'll have:

Excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Proven self-starter, proactive, with the ability to plan, prioritize and organize workload

LifeSciences, #Bio/Pharma, #EPCMV, #globallifescience, #Construction, #Engineering

LI-SH1

Jacobs is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law. Learn more about your rights under Federal EEO laws and supplemental language.

Jacobs

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