A046 Administrative Assistant III or IV - Procurement Division

TEXAS DEPARTMENT OF TRANSPORTATION • Austin, TX • 3h ago

Administrative Assistant III/IVPerforms administrative office support-related work for department staff, the general public, and one or more projects and/or specialized programs. Work requires contact with high-level managers, executives, governmental officials and private entities. May serve as a lead worker. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence. Essential Duties:Administrative Assistant IIIPrepares correspondence and applicable recurring or special one-time reports and reviews actions drafted by others. Enters information into databases and processes letters to customers. Conducts annual physical inventory; verifies inventory findings, reconciles and enters adjustments in computer system as needed. Edits correspondence/production work for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content and clarity. Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing, travel and information. Prepares, assembles, reviews and verifies various documents and/or forms. Receives, sorts, opens, evaluates content and distributes mail. Runs queries and reports in a variety of applications/systems. Processes receipts/bills for payment. Performs other job responsibilities as assigned.Administrative Assistant IVAll of the above and:Composes and prepares correspondence and applicable recurring or special one-time reports requiring an understanding of technical matters and/or confidential and sensitive communications. Monitors and maintains suspense logs, records and various files. Reviews correspondence and reports drafted by others. Reviews information going to the supervisor and highlights important matters; researches and provides additional information as needed. Uses database, spreadsheet or graphics software applications to prepare complex statistical reports and/or presentations and verifies for accuracy and completeness. Receives, sorts, opens, evaluates content and distributes mail; as required may drive to deliver/pick up confidential or time sensitive correspondence.

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