Administrative Assistant Senior GI and

MCW: SARGEANT HEALTH CENTER • Milwaukee, WI • 1h ago

JOB REQUIREMENTS: Summary Under general direction, perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures. Primary Responsibilities Coordinate schedules, meetings, appointments, and travel itineraries, including complex calendar management for multiple faculty or leaders. Demonstrate proficiency in digital collaboration platforms (e.g., Microsoft 365, Zoom, Teams) to manage complex calendars, create shared materials, and support distributed work. Coordinate administrative support for departmental or institutional committees. Responsibilities include scheduling meetings, preparing agendas and materials, managing meeting logistics, attending sessions, capturing and distributing minutes, and ensuring timely follow-up on action items. Anticipate logistical needs and collaborate with stakeholders to support committee goals. Prepare agendas, presentations, meeting materials and other documents Use advanced software functions to create templates, macros, and formatted documents. Compose professional correspondence, including documents containing confidential information. Screen calls and visitors; resolve complex inquiries and triage appropriately. Compile reports using data from multiple sources; support recruitment or onboarding processes as applicable. Monitor budgets and process payments, requisitions, and invoices. Assist in training or orienting other administrative staff. Other duties as assigned Qualifications Appropriate experience may be substituted on equivalent basis. Minimum Required Education: High school diploma Minimum Required Experience: 5 years of experience #LI-SN1 Physical Requirements Work requires occasionally lifting moderate weight materials, standing, or walking continuously. Work Environment Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment. Sensory Acuity Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects. _\\\\\\\\\\\\\\\_\\\\\\\\\\\\\\\ Classification FLSA Status Non-Exempt FLSA Test Administrative Why MCW? Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options 403B Retirement Package Competitive Vacation and Paid Holidays offered Tuition Reimbursement Paid Parental Leave Employee &... For full info follow application link. EEO/AA Minorities/Females/Vets/Disability The Medical College of Wisconsin is an affirmative action/equal opportunity employer and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, veteran status, disability or sexual orientation. *** APPLICATION INSTRUCTIONS: Apply Online: ipc.us/t/EAB779CA62E448BD Qualified females, minorities, and special disabled veterans and other veterans are encouraged to apply.

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