Administrative Assistant III

Cornell University • Ithaca, NY • 16h ago

Administrative Assistant III This position is located at Seneca Place in downtown Ithaca and is not based on the Ithaca Main Campus. The OpportunityThe Administrative Assistant provides comprehensive support to 4-6 University Major Gift Officers who manage donor portfolios with the potential for gifts of $250,000 or more. Key responsibilities include data coordination, reporting, presidential acknowledgements, work-plan support, travel arrangements, and occasional event logistics. The role also ensures compliance with division policies, contributes to team-wide administrative projects, and requires strong technical proficiency with a variety of software applications. We're looking for someone who is curious, open-minded, and genuinely excited about this work. You should be eager to learn how fundraising operations work, understand Cornell's mission, and master the systems that support donor relationships. The right person enjoys diving into detailed processes, collaborating effectively with colleagues, and takes pride in work that helps Cornell achieve its goals. About University Major GiftsThe University Major Gifts team within Cornell's Alumni Affairs & Development division advances the university's philanthropic mission by cultivating and securing major charitable gifts. The Administrative Assistant supports 3-4 Major Gift Officers who manage portfolios of donors and prospective donors with the capacity to contribute between $250,000 and $10 million. The role helps ensure efficient donor engagement and administrative operations that support successful fundraising efforts. Key Responsibilities Perform comprehensive data entry and management for Major Gift prospects using PeopleSoft, including solicitations, visits, stewardship, nominations, and events. Support OBIEE and Tableau reporting, prospect tracking, and work-plan data entry processes. Assist with gift tracking and resolve accounting-related questions in coordination with Advancement Services. Provide travel coordination support for Major Gift Officers using Concur, including itineraries, account codes, travel profiles, and logistics consultation. Deliver administrative and technical support for Microsoft Office applications, including managing invitation lists, correspondence, stewardship mailings, and related materials. Support event planning and logistics for on- and off-campus events, including invitation design, RSVP tracking, reporting, and coordination of catering and supplies. Manage calendaring in Outlook, schedule Zoom meetings, and coordinate daily mail distribution, filing, and processing of gift checks and documents. Maintain accurate routing, filing, and distribution of electronic and paper records. Provide coverage for colleagues and assist with department-wide projects and initiatives as needed. Participate in ongoing training and professional development to stay current with relevant technologies and procedures. Ensure compliance with university policies, required trainings, and position qualifications. Contribute to team effectiveness by attending meetings, sharing ideas, and supporting departmental goals. Take on additional assigned duties, including tasks that may fall above or below standard classification as needed. What We NeedFor further consideration, please submit a resume and cover letter. High school diploma and 2-4 years of relevant administrative experience or an equivalent combination of education and experience. Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint), internet applications, databases, networked information systems, and report-writing software. Strong organizational and time management skills with the ability to prioritize multiple projects for multiple stakeholders. Ability to work effectively under pressure while meeting deadlines. Demonstrated ability to maintain a high level of confide

Similar Jobs

Administrative Assistant 1, SG 8-11

SUNY Cortland • Cortland, NY • 1d ago

Management & Administrative

The Administrative Assistant 1 serves as the primary administrative support to the Director, Associate Directors, Assistant Directors, and Graduate Assistants within the Campus Recreation Office. This role manages daily...

1d ago

Go to Apply

Administrative Assistant for ILR Dean's Office

Cornell University • Ithaca, NY • 1d ago

Management & Administrative

The Opportunity The School of Industrial and Labor Relations (ILR) is seeking an Administrative Assistant for the ILR Dean's Office. In this role, you will provide high-level administrative and operational support to the...

1d ago

Go to Apply

Administrative Assistant 1, Campus Recreation (NY HELPS)

New York State Civil Service • Cortland, NY • 1d ago

Management & Administrative

NY HELP Yes Agency SUNY Cortland Title Administrative Assistant 1, Campus Recreation (NY HELPS) Occupational Category Clerical, Secretarial, Office Aide Salary Grade 11 Bargaining Unit ASU - Administrative Services Unit...

1d ago

Go to Apply

Research Administration Assistant

Cornell University • Ithaca, NY • 5d ago

Management & Administrative

The Pre-Award Research Operations (PRO) team in the Office of Sponsored Programs (OSP) provides centralized pre-award grant proposal preparation and support for Principal Investigators (PIs) across a variety of colleges...

5d ago

Go to Apply

AI Literacy Librarian

Cornell University • Ithaca, NY • 6d ago

Management & Administrative

Are you someone with an interest in designing instruction which will optimize how we learn in an AI-infused world? If so, we invite you to consider this exciting opportunity at Cornell University Library. The Teaching &a...

6d ago

Go to Apply

Part time Sales Manager

Michaels • Ithaca, NY • 6d ago

Management & Administrative

Store - ITHACA, NY The Sales Manager leads and champions a high-performing selling culture across the store, driving strong sales results and an engaging customer experience. This role oversees front-end and service oper...

6d ago

Go to Apply

Full-time Sales Manager

Michaels • Ithaca, NY • 6d ago

Management & Administrative

6d ago

Go to Apply

Customer Service Associate I

Dollar Tree • Cortland, NY • 1w ago

Management & Administrative

We're seeking a Customer Service Associate to join our team and deliver a great shopping experience for every customer. Duties include, but are not limited to, the following: Assist customers with questions and recommend...

1w ago

Go to Apply

HR Administrative Assistant

Ithaca City School District • Ithaca, NY • 1w ago

Management & Administrative

HR Administrative Assistant Application Deadline 7/6/2026 Position Start Date 7/1/2026 Position Title HR Administrative Assistant Required Application Type School Related Personnel Job Description 400 Lake Street - Ithac...

1w ago

Go to Apply

Sales & Service Associate

Five Star Bank • Ovid, NY • 2w ago

Management & Administrative

Retail Ovid, NY, US Salary Range: $17.00 To $21.00 Hourly Join the Five Star Bank Team as a Sales & Service Associate At Five Star Bank, we believe in more than just banking - we believe in building lasting relations...

2w ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)