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HR Administrative Assistant

Ithaca City School District • Ithaca, NY • 3h ago

Application Deadline

7/6/2026

Position Start Date

7/1/2026

Position Title

HR Administrative Assistant

Required Application Type

School Related Personnel

Job Description

400 Lake Street - Ithaca, New York - 14850

NOTICE OF VACANCY

Position Title: HR Administrative Assistant

Brief Description: The work involves responsibility for independently performing complex administrative support tasks in support of human resources functions. Assignments involve a broad range of human resources activities, including recruitment; vacancy management; attendance management; employee onboarding and offboarding; monitoring appointment status, including permanent, provisional, probationary, and tenure status; administration of wage and benefit programs; and special reporting, including but not limited to NYSED staff reporting, BEDS, EEOC, DOL, NYSTRS and NYSLRS. The work involves extensive interaction with employees, supervisors, job applicants, the general public, and retirees. The work also requires the extensive use and management of complex electronic records systems, using both common office software and customized database and workflow software. The work is performed under the general supervision of the Director or Assistant Director of Human Resources and Labor Relations, with the use of independent judgment allowed in carrying out routine tasks. The ability to maintain confidentiality is essential to this position. Supervision may be exercised over the work of interns or youth workers as assigned. Does related work as required.

Location(s): District Office

Anticipated Start Date: 7/1/2026

Posting Dates: 6/9/2026- 7/6/2026

Number of Vacancies: 1

Hours per day: Minimum 37.9 hours per week

Civil Service Jurisdictional Class: Competitive

Required Qualifications:

A. Possession of an Associate's degree in office management, office technology, business administration, human resources management or a closely related field with similar course curriculum, and two (2) years of full-time paid clerical or administrative support experience, or its part-time paid equivalent, at least one (1) year of which shall have been directly related to human resources, personnel, benefits or compensation; or

B. Graduation from high school or possession of a high school equivalency diploma, and four (4) years of full-time paid clerical or administrative support experience, or its part-time paid equivalent, at least two (2) years of which shall have been directly related to human resources, personnel, benefits or compensation; or

C. An equivalent combination of training and experience as defined by the limits of (a) and (b)

Internal Applicants: Apply online at SchoolFront (https://ithacacityschools.schoolfront.com/login.aspx) | Step by step Guide (https://drive.google.com/open?id=1yPcXZD3\WxU\9zATyzbKXjuuoaIXci_C)

Internal EA Applicants only can also send their letter via email at recruitment@icsd.k12.ny.us.

If you are a substitute or in the process of onboarding and haven't officially started, you will be considered an external applicant.

External Applicants: Apply online at RecruitFront (https://ithacacityschools.recruitfront.com/) In order for us to receive your application, you must complete the following three steps on Recruitfront:

Create a RecruitFront profile (https://vimeo.com/460583992) : If it's the first time applying to ICSD 2. Create an Application (https://vimeo.com/460581470) : Checkmark School Related Personnel Only! 3. Apply to Job Posting (https://vimeo.com/460579178) : After finishing step 2, select APPLY on the job posting.

Salary Range: $28.75/ hourly minimum Based on the 25-26 EA salary grid, a new contract is currently in negotiations

If you need assistance applying, you can make an appointment here (https://calendar.google.com/calendar/appointments/schedules/AcZssZ1k8dKUexjUOePoBT0yFu7Xo70RVBzT-xhydw12t3VAIgSuYbrBPUXzXEzBy8dOJVnKQ3WbhnP7) . This link is only for help with the application process. If you have a question about your status, please email recruitment@icsd.k12.ny.us

About Us:

We envision 6000+ Thinkers. Thinking is foundational to the development of self and society. It is the cornerstone of all creative ideas and problem-solving, new scientific discoveries, new products and services, individual and organizational learning, education, business success, interpersonal and intrapersonal communications, all social change and even democracy itself. Our vision is what we see. It motivates us. Our vision is audacious.

Our mission is to engage, educate, and empower. We will strive to engage all students in the importance and relevance of thinking; to educate every learner to communicate, comprehend, and collaborate for understanding; and to empower all in the ICSD to achieve academic excellence.

Visit Our Website: ithacacityschools.org

The Ithaca City School District does not unlawfully discriminate in employment on the basis of age, race, color, religion, creed, ethnicity, national origin, sexual orientation, gender identity and expression, military status, veteran status, sex, disability, predisposing genetic characteristics, marital status, familial status, domestic violence victim status, or other federal/state protected status.

Civil Service Title

Human Resources Administrative Assistant

Job Category

Administrative

Job Location

Administration Office

Additional Information

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