Administrative Assistant

Robert Half • Parsippany, NJ • 2h ago

Description

We are looking for an Administrative Assistant to support daily executive and office operations in Parsippany, New Jersey. This position is ideal for someone who can keep schedules organized, communicate effectively with a wide range of contacts, and manage confidential matters with sound judgment. The role also contributes to meeting preparation, document coordination, and administrative follow-through that helps leadership stay focused on priorities. This is an on-site position.

Responsibilities:

Coordinate executive schedules by arranging meetings, appointments, and calendar changes while resolving conflicts efficiently.

Draft, edit, and format business correspondence, reports, presentations, and other office documents with a high level of accuracy.

Serve as a key point of contact for leaders, employees, and external partners, ensuring timely and clear communication.

Handle confidential records and sensitive information with discretion and consistency.

Prepare meeting materials, organize agendas, record follow-up items, and help ensure action steps are completed on time.

Monitor administrative timelines, project milestones, and deliverables to support progress across priority initiatives.

Review and submit expense reports, assist with invoice processing, and provide support for routine budget-related activities.

Maintain orderly filing systems, office records, data entry tasks, and general administrative workflows to improve day-to-day efficiency.

Support front-office activities such as answering inbound calls and assisting with general reception-related duties when needed.

Requirements - Experience providing administrative support in an office or executive support environment.

Strong organizational skills with the ability to manage multiple priorities and shifting deadlines.

Clear written and verbal communication skills for interacting with internal teams and external contacts.

Proficiency in preparing documents, managing records, and performing accurate data entry.

Ability to handle confidential information with professionalism and discretion.

Comfortable coordinating calendars, meetings, and routine office processes independently.

Experience supporting phone coverage, inbound call handling, or front-desk responsibilities.

High attention to detail and a dependable approach to completing administrative tasks. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Similar Jobs

Quantitative Strategist Commodities Vice President

Deutsche Bank • New York, NY • 1h ago

Management & Administrative

Job Description:Job Title Quantitative Strategist - CommoditiesCorporate Title Vice PresidentLocation New York, NY OverviewYou will join Deutsche Bank's Global Strats & Analytics group as a Quantitative Strategist wi...

1h ago

Go to Apply

Administrative Assistant

Weill Cornell Medical College • New York, NY • 2h ago

Management & Administrative

Title: Administrative Assistant Location: Upper East Side Org Unit: Administrative Support Work Days: Weekly Hours: 35.00 Exemption Status: Non-Exempt Salary Range: $29.18 - $33.46 *As required under NYC Human Rights Law...

2h ago

Go to Apply

Administrative Assistant

Adecco US, Inc. • Fair Lawn, NJ • 2h ago

Management & Administrative

Adecco is currently assisting a local Customer in their search for Administrative Assistant positions in Fair Lawn, NJ. This is a great opportunity to further your existing skills as an Administrative Assistant, while le...

2h ago

Go to Apply

Administrative Assistant

MTA • New York, NY • 2h ago

Management & Administrative

Administrative Assistant Job ID: 16351 Business Unit: MABSTOA Location: New York, NY, United States Regular/Temporary: Regular Department: NYC Transit Authority Date Posted: Jul 2, 2026 Description Title: Administrative...

2h ago

Go to Apply

Administrative Assistant

Robert Half • Parsippany, NJ • 2h ago

Management & Administrative

Description A busy company in the Parsippany area is seeking a Intake Specialist to join their growing firm. This Intake Specialist is responsible for reviewing new business intake requests, conducting comprehensive conf...

2h ago

Go to Apply

Senior Administrative Assistant

J&J Family of Companies • Raritan, NJ • 2h ago

Management & Administrative

At Johnson & Johnson,?we believe health is everything. Our strength in healthcare innovation empowers us to build a?world where complex diseases are prevented, treated, and cured,?where treatments are smarter and les...

2h ago

Go to Apply

Public Policy Manager, State and Local

Lyft • New York, NY • 2h ago

Management & Administrative

At Lyft, our purpose is to serve and connect. We aim to achieve this by cultivating a work environment where all team members belong and have the opportunity to thrive. Lyft is looking for an experienced Public Policy Ma...

2h ago

Go to Apply

Project Manager, End User Engagement- Remote - United States

Stanley Black and Decker • New York, New York • 2h ago

Management & Administrative

Project Manager, End User Engagement- Remote United States 20% Travel Come build your career. It takes great people to achieve greatness. People with a sense of purpose and integrity. People with a relentless pursuit of...

2h ago

Go to Apply

Sales Consultant - Hollow Metal - East Coast, United States

Allegion • New York, New York • 2h ago

Management & Administrative

Creating Peace of Mind by Pioneering Safety and Security At Allegion, we help keep the people you know and love safe and secure where they live, work and visit. With more than 40 brands, 14,000+ employees globally and pr...

2h ago

Go to Apply

Materials Manager

Zeus Industrial Products Inc. • Branchburg Township, NJ • 2h ago

Management & Administrative

Compensation $125,000.00 - $125,000.00 / Yearly Hours Per Week 40 Number Of Positions 1 Job Description Job Description Job Summary The Materials Manager is responsible for executing manufacturing and logistics plans and...

2h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)