Working Title: Executive Administrative Assistant
Job Class: Office & Administrative Specialist, Principal
Agency: Direct Care and Treatment
Job ID : 95215
Location : St. Peter
Telework Eligible : No
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers
Date Posted : 07/01/2026
Closing Date : 07/07/2026
Hiring Agency/Seniority Unit : Direct Care and Treatment / DCT St Peter AFSCME
Division/Unit : MSOP Admin Svcs / MSOP SP Admin Operations
Work Shift/Work Hours : Day Shift
Days of Work : Monday - Friday 7:30am-4:00pm
Travel Required : No
Salary Range: $24.54 - $33.11 / hourly; $51,239 - $69,133 / annually
Classified Status : Classified
Bargaining Unit/Union : 206 - Clerical/AFSCME
Work Area : (Required for AFSCME)
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
Direct Care & Treatment (DCT) is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCT does not participate in E-Verify.
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
The Minnesota Sex Offender Program (MSOP) is a residential, sex offense specific treatment program in a modified therapeutic community and secure setting that provides services to over 700 individuals who have been civilly committed for sexual offending. MSOP is a national leader in the industry and is committed to providing services on the leading edge of the comprehensive evaluation, treatment, and management of clients.
We are currently seeking an Executive Administrative Assistant to provide confidential administrative and specialized support services for the (MSOP) Facility Director and the Facility Executive Team by providing administrative, technical, and operational support, including independently leading, coordinating and organizing special projects. This position serves as the facility's first point of contact and will be required to exercise a great deal of autonomy and must have the ability to coordinate and prioritize work independently.
Primary Responsibilities Include:
Provide comprehensive support to the Facility Director, Facility Clinical Director, and Facility Executive team to ensure efficient and effective day to day business operations.
Compose public, highly sensitive and confidential correspondence and reports independently or from brief instruction including letters, appeals, memos, job descriptions, congratulatory letters, strike plans, unit shut down plans, emergency response plans, organizational charts, quarterly and other reports.
Maintain up-to-date calendars, schedule meetings and appointments as necessary and as directed.
Prepare training/presentation materials, to include Power Point presentations and desktop publishing software for brochures and flyers.
Act as a liaison with community members, local legislators, and law enforcement.
Lead special projects as requested by the Facility Director
Assist managers and supervisors with all human resource functions, including but not limited to scheduling and organizing candidate interviews, collecting required HR paperwork and partnering with HR team members on various process requirements.
Minimum Qualifications
Communication Skills - Demonstrated ability supporting upper-level management with the ability to understand, interpret, and execute detailed oral and written instructions with little oversight. Including advanced use of the English language, spelling and grammar, sufficient to compose, analyze, edit and independently summarize data & reports with minimal review and errors.
Customer Service Skills - Proven experience with supporting upper-level management and the ability to handle difficult phone calls and direct informational needs from the general public, media, legislative personnel and other constituents.
Data Entry Performance - Collect and analyze data to prepare reports and maintain databases according to established policies and procedures.
Database, Documents, and Records Management - Ensure that records & documents are maintained according to statutory retention requirements
Desktop or Website Publishing - Prepare materials using Microsoft Office programs that include Outlook, Word, Excel and PowerPoint.
Spreadsheets Skills - Sufficient to create, modify, sort and extract data.
Typing/Keyboarding Skills - Sufficient to compose meeting agendas, handouts, meeting notes, reports, letters, and data summaries.
Word Processing- Proven skills composing public and highly sensitive correspondence and reports for upper-level management. These documents include letters, memos & reports. Skills should be sufficient to develop, format and modify these documents including using mail merge.
Preferred Qualifications
At least 3 years of experience supporting upper-level management
Ability to plan, organize and prioritize a variety of work activities and schedules.
Knowledge of data privacy laws governing confidential information.
SharePoint experience.
Previous experience providing administrative support in state or local government or other public sector organizations.
Variety of experiences working effectively with others from different backgrounds and cultures
Additional Requirements
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.
REFERENCE/BACKGROUND CHECKS - Direct Care & Treatment will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.
EDUCATION VERIFICATION - Applicants will be required to provide a copy of their high school diploma OR a copy of their college transcript/degree at time of interview. Transcripts will ONLY be acceptable if it clearly identifies the graduation date and field in which it was earned.
Direct Care & Treatment (DCT) healthcare facilities require employees to provide documentation that they are free from tuberculosis (TB) through a blood test prior to employment. DCT does not accept TB skin testing.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
