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Administrative Assistant, Commercial Litigation - Disputes, Claims & Investigati

Stout Risius Ross, LLC • Cleveland, OH • 1h ago

At Stout, we're dedicated to exceeding expectations in all we do - we call it Relentless Excellence

Impact You'll Make

Provide high-quality administrative and operational support to the Cleveland DCI team

Ensure efficient coordination of schedules, communications, and internal processes

Support engagement lifecycle management and practice operations

Contribute to marketing and business development initiatives to strengthen client relationships and brand presence

Facilitate collaboration across internal departments to support practice success

What You'll Do

Administrative / Practice Management

Coordinate calendars, travel arrangements, meetings, and conference calls for the Cleveland DCI team

Prepare, track, and reconcile expense reports for team leadership

Maintain organized records, documents, and internal systems to support team efficiency

Serve as a liaison across departments (Accounting, Legal, Marketing, IT, etc.) to ensure alignment and coordination

Assist with general office operations and ad hoc administrative projects as needed

Support internal reporting, tracking, and documentation processes

Engagement / Client Support

Assist with engagement setup and lifecycle processes (project codes, conflict checks, closeouts)

Track engagement metrics including retainers and accounts receivable

Support project teams with research and Excel-based analysis

Draft and coordinate engagement letters in partnership with senior professionals and legal

Prepare materials and documentation for client engagements

Marketing / Sales Support

Support execution of business development and marketing initiatives in coordination with the DCI practice and marketing team

Assist with planning and logistics for events, communications, and local marketing efforts

Conduct research on clients, law firms, and case activity

Help prepare presentation materials and background research for client meetings

Maintain CRM (HubSpot) data, including client contacts and deal tracking

Build and maintain relationships with young professionals and attorneys in the Cleveland market

What You Bring

Strong organizational and time management skills with the ability to multi-task and meet deadlines

Ability to work independently while supporting a fast-paced team environment

Strong attention to detail and commitment to accuracy

Professional communication skills, both written and verbal

Sound judgment and problem-solving abilities

Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Adobe Sign)

Ability to learn new systems and tools (e.g., CRM platforms, legal research tools like Lex Machina)

Experience with CRM tools such as HubSpot (preferred)

High level of discretion and ability to handle confidential information

Education & Experience

Bachelor's degree preferred (Communications, Marketing, Business, or related field); Associate's degree with relevant experience considered

High School diploma required

2+ years of administrative, operations, or similar experience, preferably in a professional services environment

How You'll Thrive

Stay organized and effectively manage competing priorities

Take initiative and ownership of administrative responsibilities

Build strong working relationships across teams and fu

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