Back to Jobs search

Administrative Assistant (Operations)

WFF Facility Services • Libertyville, IL • 3h ago

Libertyville, IL, United States of America

$18.00 - $20.00

Back Apply Now

Back

Apply Now

Overview

HES is a premier national provider of facilities management services focused 100% on educational institutions. Headquartered in Knoxville, Tennessee, HES builds best-in-class programs for custodial, maintenance, grounds, and landscaping services. With hundreds of years of combined facilities experience, the HES leadership team is comprised of results-oriented, hands-on executives and facilities experts who give school facilities their full attention. Whether for a grounds and landscaping program, custodial services, or maintenance solutions, HES will change the way you look at facilities management.

Founded in 1972, HES has a proven track record of working successfully and exclusively in the educational environment, maintaining a singular focus on facilities management, undistracted by competing priorities. HES has earned the trust of over 150 education partners across 29 states. We employ 13,000 dedicated team members and maintain more than 200 million square feet daily.

Job Skills / Requirements

The Administrative Assistant supports the HES Facility Services by greeting clients/visitors, answering phones, supporting the Director of facilities which can include sorting and distributing mail, managing calendars, assisting with new employees' training and assisting with any special projects as needed. Essential Functions This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of the position. Other job related responsibilities and tasks may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions. Oversee all aspects of general office coordination. Maintain office calendar to coordinate work flow and meetings. Maintain confidentiality in all aspects of client, staff and corporate information. Schedule and coordinate all training sessions. Interact with clients, vendors and visitors. Answer telephones and transfer to appropriate staff member. Open, sort and distribute incoming correspondence, including faxes and email. Sign for and distribute UPS/FedEx or similarly delivered packages. Prepare responses to correspondence containing routine inquiries. Perform general clerical duties to include, but not limited to, payroll, assisting in HR matters, copying, faxing, mailing and filing. File and retrieve organizational documents, records and reports. Coordinate and direct office services, such as records, budget preparation, personnel and housekeeping. May conduct research, compile data and prepare papers for consideration and presentation to the Director. Set up and coordinate meetings and conferences. Assists in special events within the Custodial Services Department. Other duties as assigned by Director. Set up interviews for the directors Completes new hire paperwork Minimum Qualifications The requirements listed below are representative of the minimal education, experience, knowledge, skills, and/or abilities required for this position. Education: High school diploma required, Bachelor's degree preferred. Certifications: N/A Experience: At least three (3) years' experience in general office responsibilities and procedures. Skills: Computer knowledgeable of Microsoft Office Product and basic email functions. Good writing, analytical and problem-solving skills. Knowledge of principles and practices of organization, planning, records management and general administration. Ability to follow oral and written instructions At least three (3) years' experience in general office responsibilities and procedures. Ability to work well either alone or as part of a team. Must be able to pass comprehensive background check and drug screen. Travel Minimal travel required. Physical and Working Conditions The physical requirements described here are representative of those that must be met by an employee to successfully perform the duties of this job. Reasonable accommodation may be made to enable individuals to perform the essential functions of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential job functions of this job. Usual office working conditions: noise level in the work area is typical of most office environments with telephones, personal interruptions, and background noises. While performing the duties of this position, the employee is frequently required to walk, stand, bend, kneel, stoop, communicate, reach, and manipulate objects. The position requires mobility. Duties involve moving materials weighing up to 10 pounds on a regular basis such as files, books, office equipment, etc., and may infrequently require moving materials weighing up to 40 pounds. Manual dexterity and coordination are required while operating equipment such as computer keyboard, calculator, and standard office equipment. Specific vision abilities required by the job include close vision and the ability to adjust focus.

Education Requirements (All)

High School Diploma or Equivalent

Additional Information / Benefits

Optional daily pay

This is a Full-Time position 1st Shift.

Back Apply Now

Back

Apply Now

Similar Jobs

Transportation Operations Manager

Amazon • Kenosha, WI • 1h ago

Management & Administrative

Description At Amazon, we are working to be the most customer-centric company on earth. To get there, we need exceptionally talented, bright, and driven people. Amazon is seeking Transportation Operations Managers to wor...

1h ago

Go to Apply

ADMIN SERVICES SPECIALIST (FULL TIME)

Compass Group, North America • Wood Dale, IL • 3h ago

Management & Administrative

Canteen We are hiring immediately for a full time ADMIN SERVICES SPECIALIST position. Location : Canteen - 940 Lively Boulevard, Wood Dale, IL 60191. Note: online applications accepted only . Schedule : Full time schedul...

3h ago

Go to Apply

Manager Trainee

Menards, Inc. • Gurnee, IL • 14h ago

Management & Administrative

Make BIG Money at Menards! Extra $3 per hour on Sat/Sun Store Discount Profit Sharing Exclusive Discounts for gyms, car dealerships, cell phone plans, and more! Flexible Scheduling Medical Insurance and Dental Plans On-t...

14h ago

Go to Apply

Field Service Technician

Actalent • Elk Grove Village, IL • 21h ago

Management & Administrative

Field Service Technician (JR/Entry Level) The Field Service Technician supports the testing, troubleshooting, repair, installation, and commissioning of electromechanical products. Approximately 50% of the role focuses o...

21h ago

Go to Apply

Field Service Technician

Actalent • Elk Grove Village, IL • 21h ago

Management & Administrative

21h ago

Go to Apply

Management & Sales Training Program (Chicago Metro - South Suburbs & NWI)

Sherwin-Williams • Schaumburg, IL • 21h ago

Management & Administrative

The Sherwin-Williams Management & Sales Training Program is an accelerated, entry-level position designed to prepare you for a Store Management role in 18-24 months. With Sherwin-Williams' promote-from-within philoso...

21h ago

Go to Apply

Key Account Manager

Henkel • Elgin, IL • 23h ago

Management & Administrative

Key Account Manager Adhesive TechnologiesSalesVarious locationsFull TimeRegular About this Position At Henkel, you'll be part of an organization that's shaping the future through innovation, sustainability and collaborat...

23h ago

Go to Apply

Analyst, Global Distribution Operations

ITW • Glenview, IL • 1d ago

Management & Administrative

Job Description: Since its founding more than 100 years ago, ITW has become one of the world's leading diversified manufacturers of specialized industrial equipment, consumables, and related service businesses. We place...

1d ago

Go to Apply

Administrative Services Coordinator

Illinois Employer • Schaumburg, IL • 1d ago

Management & Administrative

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/13548410 The Administrative Services Coordinator is responsible for ensuring the s...

1d ago

Go to Apply

Management Analyst

Illinois Employer • Inverness, IL • 1d ago

Management & Administrative

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/13548282 Facilitate communication with diverse organizations to transform research...

1d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)