Senior Administrative Assistant
The University of Texas MD Anderson Cancer Center is seeking a Senior Administrative Assistant to provide high-level administrative support within Perioperative Services, specifically in the Operating Room at the Northwest Surgery Center. The Senior Administrative Assistant plays a critical role in enabling efficient day-to-day operations by supporting executives and managers with complex scheduling, communications, and coordination activities in a fast-paced surgical environment. The Senior Administrative Assistant ensures that administrative workflows align with operational priorities and institutional standards that support patient care.
UT MD Anderson is a leading institution focused on cancer care, research, education, and prevention. Within Perioperative Services at the Northwest Surgery Center, multidisciplinary teams collaborate to deliver high-quality surgical care through precise coordination, compliance, and operational excellence, making the Senior Administrative Assistant an essential contributor to departmental success.
The ideal candidate will bring strong administrative experience supporting leadership in a fast-paced environment, with demonstrated proficiency in systems such as Kronos, Outlook, Concur, and Excel, along with experience in meeting coordination, event planning, and detailed note-taking; candidates should possess excellent communication skills, strong organizational abilities, and the ability to manage competing priorities while maintaining professionalism and confidentiality.
Minimum Salary $45,500.00 - Midpoint $57,000 - Maximum Salary $68,500.00
Why Us?
This role offers a unique opportunity to directly support surgical leadership in a highly specialized healthcare environment, contributing to operational efficiency and patient care excellence. Working at UT MD Anderson provides exposure to executive operations, project coordination, and administrative leadership while supporting long-term career development in a mission-driven organization that values stability, collaboration, and work-life balance.
Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.
Responsibilities
Administrative
Perform administrative support for executives and managers including presentations, communications, and special projects
Maintain departmental leave calendars, Outlook mail groups, employee lists, and conference room schedules
Ensure compliance with institutional policies and funding restrictions
Organize correspondence in priority order and maintain documentation with discretion
Coordinate projects with internal and external stakeholders from initiation through completion
Manage equipment requests including pagers, iPhones, and related tools
Support service excellence by identifying and resolving stakeholder needs
Apply confidentiality and security standards consistently
Financial
Serve as departmental purchaser and maintain par levels for office supplies and catering
Process purchases using the Resource One system and coordinate shipments
Coordinate travel arrangements for executives, staff, consultants, and guests
Prepare and reconcile expense reports accurately and timely
Personnel Management
Maintain employee personnel files and compliance records according to institutional and Joint Commission standards
Act as Kronos timekeeper to ensure accurate timekeeping processes
Assist with HR-related activities and interpret institutional policies for staff
Operational Support
Coordinate event planning, meeting logistics, and recognition activities
Manage complex Outlook calendars aligned with leadership priorities
Take detailed meeting minutes and maintain accurate documentation
Perform additional duties as assigned to support departmental operations
EDUCATION
Required: High School Diploma or Equivalent
Preferred: Associate's Degree or
Preferred: Bachelor's Degree
WORK EXPERIENCE
Required: 5 years Administrative/secretarial experience. or
Required: 3 years Required experience with Associate's degree. or
Required: 1 year Required experience with Bachelor's degree.
OTHER REQUIREMENTS: Must pass pre-employment skills test as required and administered by Human Resources.
The University of Texas MD Anderson Cancer Center offers excellent https://www.utsystem.edu/offices/employee-benefits/ut-retirement-program/voluntary-retirement-programs, tuition benefits, educational opportunities, and individual and team recognition.
This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.
It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html
Additional Information
Requisition ID: 181352
Employment Status: Full-Time
Employee Status: Regular
Work Week: Days
Minimum Salary: US Dollar (USD) 45,500
Midpoint Salary: US Dollar (USD) 57,000
Maximum Salary : US Dollar (USD) 68,500
FLSA: non-exempt and eligible for overtime pay
Fund Type: Hard
Work Location: Hybrid Onsite/Remote
Pivotal Position: No
Referral Bonus Available?: No
Relocation Assistance Available?: No
LI-Hybrid
