Summary This position serves as the Administrative Officer for the Business Office at DC VAMC, performing a variety of duties relating to the management of administrative and human resources services. Serves as the principal advisor to the Chief of the Business Office and subordinates in the areas of office support services, budget, HR management, document control, logistics, and a variety of other administrative matters. Responsibilities Major Duties The primary purpose of the position is to provide administrative functions that include administration, human resources management, budget and finance, management and program analysis, office support services, document control, and a variety of related administrative matters in support of the Business Office. The incumbent acts as an extension of the Chief of the Business Office in developing programs, procedures, and policies. Apply a broad knowledge of government-wide and VA human resources management principles. Analyzes the effective utilization of personnel resources and related costs in support of Health Administration programs and allocates manpower to meet changing workload demands and clinical service requirements. Plans work to be accomplished by subordinate units, sets and adjusts short and long-range priorities, and prepares schedules for completion of work based on program goals, workload projections, and facility initiatives. Interviews candidates for subordinate supervisory, team leader, and key nonsupervisory positions, and makes or recommends selections, promotions, reassignments, and other staffing actions. Identifies training and developmental needs of employees and ensures the provision of formal and on-the-job training. Reviews and approves, within delegated authority, expenses such as overtime, travel, awards, bonuses, and within-grade increases, ensuring alignment with the budget and Business Office priorities. Provides comprehensive personnel management and administrative support to all Business Office staff. Reviews, analyzes, and interprets incoming personnel-related requests and issues, recommends appropriate actions or alternatives based on knowledge of internal operations, agency personnel policies, budgetary constraints, and work priorities. Assists with workforce planning, including projecting staffing needs, developing or revising position descriptions, preparing job analyses, and drafting performance plans and appraisals. Provides orientation for new staff and keeps managers and supervisors informed of the status of ongoing personnel actions. Offers advice on resolving complex personnel-related problems and plays a key role in developing and coordinating internal review systems to ensure administrative activities comply with VHA, VISN, VA, accrediting, and regulatory requirements. Participates in the analysis and interpretation of workload and other data for resource and staffing planning and is responsible for preparing or coordinating responses to VA/VISN surveys, reports, data validation efforts, and other requests. Advises the Business Office Chief on sensitive and complex administrative matters requiring an in-depth understanding of VA Medical Center missions, functions, and objectives. Designs, implements, and maintains administrative and performance tracking systems to ensure performance reports, action items, and required documentation are completed accurately and on time in accordance with regulatory guidelines. Provides oversight and quality control for a broad portfolio of administrative programs, including distribution and dissemination of incoming correspondence (including suspensions and taskings from the Director's Office), internal controls, records management, and timekeeping for the Business Office. Ensures that safety officer, fire marshal, security manager, and privacy officer administrative responsibilities assigned to the Business Office are properly executed; conducts periodic program reviews and inspections, identifies deficiencies, and directs corrective actions to achieve and sustain compliance with regulatory and accreditation requirements. Manages the overall supply, equipment, and space needs of the Business Office, including services, material movement, and coordination of real property requests. Monitors balances and project status, recommends reprogramming of funds as needed. Responsible for formulation and execution of the annual budget, including supplies, equipment, and other general operating expenses; assembles and compiles budget information, maintains a running account of funds allocated and expended in all subaccounts, and makes interim adjustments as necessary by applying knowledge of budgetary policies, procedures, and regulations. Provides expert advice and guidance throughout the project lifecycle, anticipates areas of concern, and recommends risk-mitigation strategies. Performs other related duties as assigned. Work Schedule: 7:30 am-4:00 pm, Monday-Friday Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer- Supervisory/PD688-260272-0 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work is primarily sedentary, performed in an office setting. Some walking, standing, bending, and carrying of light items (e.g., documents, laptops) is required in the course of attending meetings, conducting reviews, or visiting other areas of the Medical Center or outlying sites. Occasional travel between DC VAMC campuses and community-based outpatient clinics may be required. The work is performed in a typical office environment within a healthcare facility. Normal safety precautions are observed. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/02/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade at any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position, you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for the Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade, GS-11, in the normal line of progression for the occupation in the organization. Specialized experience typically includes, but is not limited to, a variety of administrative functions such as: - Human resources management - Budgeting and finance - Management and program analysis - Office support services- Document control - Other related administrative tasks Examples of your specialized experience may include: Develops, initiates, and implements complex administrative policies and procedures- Reviews and analyzes administrative directives and policies issued by the Medical Center Director, other VA Medical Center services, VISN, and VACO- Creating reports and coordinating or scheduling meetings- Submitting requests and work orders using a personal computer and office automation programs (such as word processing and spreadsheets)- Maintaining and updating department or service-level databases and shared drives- Accurately preparing timecards for submission and processing- Resolving timekeeping issues related to overtime, holiday pay, unscheduled hours, and various @types of extended leave- Managing and balancing the financial aspects of general fund control points and purchase procedures- Preparing and submitting requests for recruitment, promotions, reassignments, and disciplinary actions- Developing, initiating, and implementing complex administrative policies and procedures- Monitoring balances and project statuses, recommending reprogramming of funds as needed, and justifying reprogramming requests when required For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education There is no educational substitution at this grade level. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information OUR MISSION: To fulfill President Lincoln's promise "To care for those who have served in our nation's military and for their families, caregivers, and survivors" - by serving and honoring the men and women who are America's Veterans. How would you like to become a part of a team providing compassionate whole health care to Veterans? "Whole Health is an approach to health care that empowers and equips people to take charge of their health and well-being and live their life to the fullest. The VA is committed to Whole Health and values Veteran and Employee health and well-being. As a VA employee, you will practice Whole Health in an environment that supports personalized and proactive care." The VA has adopted Core Values and Characteristics that apply universally across the Department. The five Core Values define "who we are," our culture, and how we care for Veterans, their families, and other beneficiaries. The Values are Integrity, Commitment, Advocacy, Respect, and Excellence ("I CARE"). As a VA professional, your opportunities are endless. With many openings in the multiple functions of VA, you will have a wide range of opportunities and leadership positions at your fingertips. Additional Information Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental) covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency-Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments, along with appropriate supporting documentation for RA, must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency-Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency-Based Assessments if you received the link after the close of the announcement. To determine if you need an RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6, or 8 hours per pay period), which is based on the number of years they have served as a Federal employee. VA may offer newly appointed federal employees credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified, you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
