Bookstore Accountant
Requisition Number: 73102
Location: Boulder Colorado
Employment Type: University Staff
Schedule: Full Time
Posting Close Date: 14-Jul-2026
Date Posted:
Job Summary
The CU Book Store in Boulder invites applications for the Book Store Accountant position! This accounting department exists to carry out the accounting support functions for the Book Store, in addition to the Testing and Assessment Center and Imaging Services. It includes clerical support, accounts payables and receivables, general financial reporting, cash control, point-of-sale processing, account reconciliation and any other financial activities in a timely manner, while following federal, state and university rules and regulations and complying with generally accepted accounting principles. CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.
Who We Are
The CU Book Store offers a convenient place for students to prepare for their academic endeavors. The store offers academic course materials, and school supplies for all students, faculty and staff. We also provide logoed gear for all patrons and visitors of the university. By offering innovative services and customer centric culture, the Store strives to provide a welcoming environment for all members of the campus community, and the Boulder Community at large.
What Your Key Responsibilities Will Be
Month/Year End Close, Reconciliations, Inventory & Audit
Execute journal entry corrections, accruals, and speed@type transfers to facilitate month-end and fiscal year-end close processes for designated units. Perform monthly balance sheet reconciliations and ensure the integrity of PeopleSoft account activity through thorough transaction analysis, reconciliation, and necessary adjustments. Reconcile Peoplesoft accounting to NetSuite accounting on timely basis.
Prepare, reconcile, analyze, and interpret monthly operating comparisons to support Book Store management, including the preparation of retail inventory adjustments as required. Evaluate report data to detect irregular transactional activities, investigate underlying causes, and present findings to management. Leverage multiple accounting and reporting systems, along with advanced Microsoft Excel functions, to accurately reconcile accounting records. Work with collection agency to submit new collection data and reconcile the payment receipts and statements.
Serve as a primary point of contact for internal and external auditors by preparing schedules, reconciliations, and supporting documentation; responding to audit requests and follow-up questions; and coordinating testing for cash balances, cash receipts, inventory observation/counts, and other accounting functions to ensure timely and accurate audit completion.
Sales Tax, Reporting & Compliance
Prepare regular financial and operational reports for internal department use and provide information to other campus departments, as needed. Prepare timely and reliable reports to advise management of current and projected financial condition.
Work closely with the Campus Controllers Office to prepare, file, and remit sales tax payments to the State, County, and other applicable jurisdictions; maintain supporting documentation and ensure timely compliance. Ensure reporting and related processes comply with applicable federal, state, and university rules and regulations and generally accepted accounting principles. Provide ad hoc reporting and analysis as requested by management that will clarify the financial impacts of complex operating issues. Monitor Sales tax rate changes on the State website and communicate the information to IT to change in NetSuite.
Maintain organized, audit-ready documentation and support compliance reviews by providing requested reports, transaction support, and explanations in accordance with applicable policies and procedures.
Contract Administration & Vendor Agreements
Provide comprehensive support for contract related financial and administrative processes within designated units. Responsibilities include facilitating contract routing and documentation, entering small dollar contracts and requisitions in Marketplace, collaborating with Procurement and internal partners, monitoring critical dates such as renewals and expirations, and maintaining well organized contract files.
Review invoices and verify supporting documentation to ensure adherence to contract terms, including pricing, deliverables, and billing schedules. Resolve discrepancies promptly and coordinate with vendors regarding billing and payment inquiries. Prepare reporting and analysis as required. Accurately entering contract and payment information into NetSuite, for transactions initiated and processed through Marketplace.
Customer Service
Supports work of other accounting staff, and student employees, including processing customer billing, classifying transactions, communicating to customers any billing issues or questions, cash handling, and vending customer service. Supports sales floor staff and managers with customer service issues regarding billing or payment Work with Book Access team and service providers to ensure student billing testing works correctly. Monitor student charges and refunds. Assist staff with P-card allocation and answer any questions they may have related to the policy.
Budget, Analysis & Support
Support the department's annual budget by analyzing revenues and expenditures to provide guidance for establishing appropriate budgets. Prepare analyses of cost center budgets about changes in the charge rates and increases/decreases in general fund dollars to support operations. Present results of budget analyses to CUBS Assistant Directors and Director. Work with the Assistant Director of Finance and Budget, Director and CUBS managers to improve the budget process.
Supervisory & Training
Schedule, supervise, lead, evaluate, and monitor student employees whose responsibilities may include accounts receivable, accounts payable, inventory maintenance, revenue accounting, and cash maintenance in compliance with the rules, regulations, and principles mentioned above to properly record accounting transactions of the Book Store and TAC. Oversee the completion of assigned accounting transactions and entries. Train, coach, and cross-train students and other assigned staff in proper accounting and internal control procedures to properly analyze, classify, record, report, and interpret the accounting activity of the Book Store.
Develop and maintain procedures
Develop and maintain Book Store and TAC. Accounting departmental procedures for each position to use as training and evaluation tools. Develop and maintain the Book Store cash handling procedure for accounting and cashiers.
Other Duties as assigned
Participate in the planning and execution of all annual physical inventory counts. Refine, update, and modify existing Book Store accounting processes and procedures to ensure accurate and reliable financial records which comply with GAAP, NACUBO and State and University rules and regulations. Assist in the preparation of yearly NACS, yearly survey of Book Store Operations for NACS and other associations, financial surveys. Purchase goods for assigned units by creating and monitoring purchase orders. Assist in completing daily accounting duties on a needed basis.
What You Should Know
Hybrid work schedule offered.
What We Can Offer
The salary range is $67,600 to $80,000 annually.
Benefits
At the University of Colorado Boulder (https://www.colorado.edu/) , we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package (https://www.colorado.edu/jobs/benefits) includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County's largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage (https://advantage.cu.edu/campus/cu-boulder) program.
Be Statements
Be collaborative. Be impactful. Be Boulder.
What We Require
Graduated from an accredited university with a bachelor's degree in accounting or finance AND three years of experience in accounting, account examination or verification, budgeting or fiscal work.
Or
Graduated from an accredited college with an associate's degree in accounting or finance and 5 years of experience in accounting with four years of accounting experience in accounting, account examination or verification, budgeting or fiscal work.
Or
Certified Public Accountant with two year of accounting experience.
What You Will Need
Excellent Microsoft Office skills.
Excellent written and verbal communication skills.
Proven track record as a problem solver.
Proven customer service skills.
Proven ability to work with a wide range of people.
Special Instructions
To apply, please submit the following materials:
A current resume.
A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.
We may request references at a later time.
Please apply by July 14, 2026 for consideration.
Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs. (http://colorado.edu/jobs)
In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.
To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Bookstore-Accountant/73102 (https://apptrkr.com/7274795)
Copyright 2025 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency (https://www.jobelephant.com/)
jeid-c42d621f486e214d9e7d64092fca0489
The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.
