Summary This position is located in organizations throughout the U.S. National Science Foundation (NSF). The incumbent will provide assistance in a confidential capacity, working closely with the Office Directors, Program and Operations Manager, and other senior leadership within the division. The incumbent will use discretion and tact while communicating frequently with NSF and interagency contacts, typically at the highest levels of senior management. Responsibilities As an Administrative Assistant, you will perform the following duties: Organizing Meetings and Events: Plan and coordinate meetings, events, and conferences, including scheduling, preparing materials, and resolving logistical issues. Calendar Management: Manage the calendars of senior leadership, including scheduling, rescheduling, and ensuring follow-through on meeting details. Correspondence and Document Management: Handle incoming and outgoing mail, draft routine correspondence, review documents for accuracy and compliance, and maintain files and records. Tracking and Coordination: Track action items, communications, and documents to ensure timely responses and completion of tasks. Travel Arrangements: Plan and coordinate travel, accommodations, and transportation for senior leadership, including preparing travel documents and reviewing expense reports. Requirements Conditions of Employment You must be a U.S. citizen. Selectee will be required to have a background investigation prior to onboarding. Selectee may be required to serve a 2-year trial/1-year probationary period. Additional Requirements: Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade/equivalent. You must meet eligibility and qualification requirements within 30 days of the closing date. You must answer all job-related questions in the NSF eRecruit questionnaire and any external assessment that is included. All online applicants must provide a valid email address. If your email address is inaccurate or your mailbox is full/blocked, you may not receive important communication that could affect your consideration for this position. It is NSF policy that personnel employed at, or Intergovernmental Personnel Act (IPA) individuals detailed to, NSF are not permitted to participate in foreign talent recruitment programs. Failure to comply with this NSF policy could result in disciplinary action up to and including removal from Federal Service or termination of an IPA assignment and referral to the Office of Inspector General. NSF has determined that all of its positions are eligible for situational telework. Situational telework may be approved on an occasional basis in accordance with agency policy, supervisory approval, and operational requirements. Selected candidates interested in telework, or other workplace flexibility arrangements, should discuss available options with the selecting official. Participation in telework is voluntary and requires an approved telework agreement. Qualifications To qualify at the GS-07 level, you must have one year of specialized experience equivalent to the GS-05 Level in the Federal service providing administrative support in the areas of correspondence, calendar management, travel management, and data entry. Examples of specialized experience include: providing a full range of administrative support that includes tracking work products, following up on actions, composing and typing confidential correspondence, maintaining a calendar, and planning and coordinating travel. OR possess one full year of graduate-level education. OR have a Bachelor's degree with Superior Academic Achievement (as evidenced by class standing in the upper third of the graduating class; 3.0-grade point average on a 4.0 scale for all academic work; grade point average of 3.5 on a 4.0 scale in the major field of study; or election to membership in a national honor scholastic society). OR have a combination of post-high school education and experience that together meet the qualification requirements for this position. To qualify at the GS-9 level, you must possess at least one year of specialized experience equivalent to the GS-07 level in the Federal service analyzing administrative support processes to recommend improvements in the areas of correspondence, calendar management, travel management, and data entry. Examples of specialized experience include: serving as a personal assistant in a confidential capacity to a senior agency official; performing management planning, meeting planning, and coordinating and organizing policy activities; performing various administrative duties independently; and completing special assignments of a high priority and sensitive nature. OR A master's or equivalent graduate degree; OR 2 full years of progressively higher-level graduate education leading to such a degree; OR A combination of post high school education and experience that together meet the qualification requirements for this position. Experience refers to paid/unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training/experience that translates directly to paid work. You will receive credit for all qualifying experience, including volunteer experience. Education Education may be substituted for experience as described in "Qualifications." If qualifying based on education, you must submit TRANSCRIPTS (unofficial copies are acceptable) or a DIPLOMA that verifies that the requirement is met. Additional Information Relocation expenses WILL NOT be paid. Interagency Career Transition Assistance Program (ICTAP) ICTAP and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP or CTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP or CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified you must meet the following: OPM qualification requirements for the position, all selective factors, where applicable; special OPM approved qualifying conditions for the position; is physically qualified with reasonable accommodation, where appropriate, to satisfactorily perform the duties of the position upon entry; and receives a rating of at least "Very Good" on the assessment. You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP or CTAP eligibility, or a copy of your separation personnel action form. Additional information regarding ICTAP or CTAP eligibility is available from OPM's Career Transition Resources. Veterans' Preference: If you are entitled to veterans' preference, you should indicate the @type of veterans' preference you are claiming on your resume. Your veterans' preference entitlement will be verified by the employing agency. For 5-point veterans' preference, please provide your DD-214 (Certificate of Release or Discharge from Active Duty), official statement of service from your command if you are currently on active duty, or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that proves your military service was performed under honorable conditions. For 10-point veterans' preference, please submit a SF-15 (Application for 10-Point Veteran Preference), DD-214, and official documentation of a compensable service-connected disability of 10% or more or other required documentation as specified on the SF-15. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. This announcement may be used to fill like positions in other organizations within the U.S. National Science Foundation.
