Posting Information
Posting Number2026623
Posting/Functional TitleAdministrative Assistant III
University Pay Plan TitleAdministrative Assistant III
LocationSan Marcos
DepartmentVP Student Success
Recruitment TypeUniversity-Wide Recruiting
Job TypeFull-Time
Funding SourcePermanent
Monthly Salary$3,666.67-$4,083.33
Job CategoryNon-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
Three (3) years of experience providing administrative support in a professional office environment.
Ability to maintain multiple calendars.
Strong problem-solving and interpersonal, oral, and written communication skills.
Ability to manage workload effectively with competing deadlines and priorities.
Demonstrated discretion and confidentiality in handling sensitive issues and information.
Ability to gather, coordinate, and compile data as needed for special projects.
Proficient in Microsoft Office software, including Teams, Excel, Word, Outlook, and PowerPoint.
Ability to work independently and as part of a team.
Experience in basic office budgeting and procurement.
Preferred Qualifications
Experience working at a college or university
Knowledge of Texas State University organizational structure
Knowledge of Texas State University policies and procedures
Knowledge of budgetary functions in SAP
Knowledge of general human resources principles and practices
Proficiency in Adobe Sign software
Experience working in Concur
Experience processing travel arrangements and reimbursements
Bachelor's Degree
Job Description
The Administrative Assistant III provides comprehensive administrative and operational support to the operational areas of the Office of the Vice President for Student Success ( OVPSS ) Business Operations, Strategic Planning, and Marketing & Communications. This role coordinates logistics, financial processes, and human resources functions, ensuring efficient and compliant operations across the division.
Job Duties
Administrative & Operational Support
Provide high-level administrative support to OVPSS central staff, including calendar management, meeting coordination, and preparation of reports, presentations, and correspondence.
Serve as the primary point of contact for divisional communications, stakeholders, and visitors.
Maintain official records, documentation, and tracking systems to ensure accuracy and compliance.
Coordinate travel arrangements, accommodations, and expense reconciliation for staff, speakers, and reviewers.
Support site visits and operational logistics, including facilities coordination, access, mail, and work orders.
Oversee day-to-day administrative operations to ensure efficient office functionality.
Program, Event & Assessment Coordination
Coordinate end-to-end logistics for divisional programs and events (e.g., CPRs, DSS meetings, NEOs, SAHE events, Assessment Development Day), including facilities, catering, materials, and participant engagement.
Support planning, execution, and documentation of assessment processes, reports, and program evaluations.
Provide backup coordination for large-scale or cross-divisional initiatives.
Financial, Procurement & Vendor Administration
Process procurement and financial transactions, including purchase orders, contracts, P-card activity, and reimbursements.
Coordinate vendor engagement, including quotes, onboarding documentation, and payment processing.
Assist with budget tracking, reconciliation, and preparation of financial reports.
Human Resources & Workforce Support
Coordinate recruitment, hiring, onboarding, and personnel actions using university systems (e.g., PeopleAdmin, Handshake).
Serve as backup for divisional HR operations and ensure compliance with institutional policies.
Systems, Data & Reporting
Utilize enterprise systems ( SAP , Banner, Concur, Qualtrics, Microsoft 365) to manage financial, HR, and operational processes.
Maintain data accuracy, generate reports, and support data analysis for decision-making and compliance.
Assist with system processes, documentation tracking, and technology inventory support.
Additional Information to Applicants
Job Open Date06/29/2026
Job Close Date (posting closes at midnight)07/03/2026
Open Until FilledNo
Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start8:00AM
Normal Work Hours End5:00PM
Posting Notices
Legal and Required Notices
Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
In accordance with federal law, all new employees must complete the Form I-9 and provideacceptable documentation (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents) verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.
Why Choose Texas State University?
Join the Texas State Bobcat team and experience a career that offers more than just a job-it's a path to a brighter future. As a Texas State employee, you'll enjoy:
Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.
Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.
At Texas State University, you're not just an employee-you're a valued member of a thriving and beautiful campus community. Start your journey with us today.https://www.hr.txst.edu/benefits.html
Quick Linkhttps://jobs.hr.txstate.edu/postings/57406
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