Administrative Assistant

University of Miami • Miami, FL • 3h ago

Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here (https://www.myworkday.com/umiami/d/task/1422$7248.htmld) to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet (https://my.it.miami.edu/wda/erpsec/tipsheets/ER\eRecruiting\ApplyforaJob.pdf) .

The Department of Physical Medicine & Rehabilitation is currently seeking a full-time Administrative Assistant to work in Miami. The Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.

CORE RESPONSIBILITIES:

Supports department and/or department leadership with daily clerical tasks.

Prepares basic reports, charts, budgets and other presentation materials.

Responds to routine inquiries from external or internal sources with standard correspondence or other messaging.

Plans meetings and takes detailed minutes, as needed.

Answers phone calls, provides information to callers or connects callers to appropriate staff.

Schedules appointments and updates calendars.

Makes travel arrangements and reservations for department leadership and staff, as needed.

Composes and @types correspondence, such as informative materials; creates spreadsheets and presentations.

Greets and provides general support to visitors.

Develops and maintains department filing system.

Adheres to University and unit-level policies and procedures and safeguards University assets.

Skill in completing assignments accurately and with attention to detail.

Proficiency in computer software (i.e. Microsoft Office).

Managing communications:

Responding to inbasket messages, emails, faxes, and patient calls

Provider Time Off

Scanning medical records into UChart

Obtain and file authorizations for JHS clinics

Assisting with scheduling meetings and documentation of meeting (drafting minutes)

Process expense reimbursements, purchase requisitions

Submit work orders related to IT, telecommunications, and facilities items

Maintain digital filing system

Liaison with other departments for coordination of meetings and documentation of meeting (drafting meetings)

Process expense reimbursements, purchase card reconciliations, and purchase requisitions for the department

Assist with completion of internal forms, organizational charts, and drafting of standard operating procedures

Assist with content updates to department website

Assist with organization of Grand Rounds, M&Ms, and Journal club lectures

Assist with residency administrative items, including coordinating continuing education items, organizing interviews, assisting with rotation schedules

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

MINIMUM QUALIFICATIONS

High school diploma or equivalent

Minimum 1 year of relevant experience

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status:

Full time

Employee Type:

Staff

Similar Jobs

Receptionist

Aston Carter • Doral, FL • 2h ago

Management & Administrative

Receptionist needed in the Doral / Miami Fl area! Job Description The Receptionist provides professional front desk and visitor support while ensuring smooth daily office operations. This role serves as the first point o...

2h ago

Go to Apply

Tolling Industry Management Consulting Manager

Accenture • Miami, FL • 2h ago

Management & Administrative

Accenture is a leading global professional services company that helps the world's leading businesses, governments and other organizations build their digital core, optimize their operations, accelerate revenue growth an...

2h ago

Go to Apply

Administrative Assistant - Temporary

University of Miami • Coral Gables, FL • 3h ago

Management & Administrative

Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here ( https://www.myworkday.com/umiami/d/task/1422$7248.htmld ) to log in to Workday to use the inter...

3h ago

Go to Apply

Customer Service Representative

U-Haul • Miami, FL • 19h ago

Management & Administrative

Location: 1000 NE 1st Ave, Miami, Florida 33132 United States of America Are you a people person? Do you love helping others? U-Haul is in search of friendly, motivated people for the position of Customer Service Represe...

19h ago

Go to Apply

Senior National Account Manager

Indeed • Miami, FL • 20h ago

Management & Administrative

Our Mission As the world's number 1 job site*, our mission is to help people get jobs. We strive to cultivate an inclusive and accessible workplace where all people feel comfortable being themselves. We're looking to gro...

20h ago

Go to Apply

Vice President - Miami Dade MH Center (51835)

WestCare Foundation • Miami, FL • 22h ago

Management & Administrative

Salary Range $130,000.00 - $150,000.00 Salary/year Position Type Full Time Education Level Graduate Degree Description Position Summary: The Vice President (VP) of Operations - Miami-Dade Mental Health Center serves as a...

22h ago

Go to Apply

Operations Manager

Guest Services • Dania, FL • 23h ago

Management & Administrative

Compensation Amount: 55,000.00 USD Annual Job Summary: Operate and oversee the Unit daily operations so as to maximize net profit and personnel potential while operating within the confines of company policy. Job Descrip...

23h ago

Go to Apply

Manager, Airport Customer Operations

American Airlines • Miami, FL • 23h ago

Management & Administrative

Intro Are you ready to explore a world of possibilities, both at work and during your time off? Join our American Airlines family, and you'll travel the world, grow your expertise and become the best version of you. As y...

23h ago

Go to Apply

Operations/Service Manager II

Burlington • Davie, FL • 23h ago

Management & Administrative

Position Overview Are you a proven leader with a strong drive to succeed? Do you work well in a process-driven environment where organization and efficiency are critical to success? Are you an expert multitasker who woul...

23h ago

Go to Apply

Principal Specialist Customer Service (On-site Miami)

RTX Corporation • Opa-Locka, FL • 1d ago

Management & Administrative

Date Posted: 2026-06-26 Country: United States of America Location: US-FL-OPA LOCKA-3201 ~ 3201 NW 167th St ~ NW 167TH Position Role Type: Onsite U.S. Citizen, U.S. Person, or Immigration Status Requirements: U.S. citize...

1d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)