Business and Operations Manager, Pollock-Krasner House

Stony Brook University • Stony Brook, NY • 2h ago

Required Qualifications (as evidenced by an attached resume):

Bachelor's degree (foreign equivalent or higher). Three (3) years of full-time experience in operations, facilities management, financial administration, or a related field. Experience supporting day-to-day operations, including but not limited to coordination of vendors, budgets, and/or administrative processes. Experience coordinating across multiple functional areas, such as finance, operations, HR, and/or facilities.

Preferred Qualifications:

Additional years of relevant experience. Experience working in an art museum, historic site, cultural institution, or nonprofit organization. Experience supporting historic preservation, facilities operations, or site management. Familiarity with compliance requirements, including safety regulations and building operations.

Brief Description of Duties:

The Business & Operations Manager plays a central role in ensuring efficient, safe, and preservation-aligned operations at the Pollock-Krasner House and Study Center. The position oversees daily site operations, facilities and preservation activities, financial administration, HR coordination, and compliance. The Manager works closely with Stony Brook University and the Stony Brook Foundation and collaborates with visitor services, education, and curatorial teams.

This role follows a seasonal operational cycle, with increased on-site presence during the active season and a focus on planning, maintenance, and administration during the off-season. Occasional evenings, weekends, and responsiveness to urgent needs are expected.

Site Operations & Historic Preservation:

Oversee daily operations of the historic house, studio, grounds, and visitor areas.

Serve as primary contact for operational issues and site readiness.

Coordinate schedules, coverage, and support for public hours, programs, and events.

Monitor the physical integrity of historic structures and studio elements through routine observation, documentation and reporting of conditions or concerns to appropriate staff.

Schedule and coordinate inspections, certifications, and maintenance aligned with preservation standards.

Work with preservation specialists and contractors on projects and repairs in accordance with the preservation standards.

Maintain documentation for preservation and maintenance activities.

Budget & Financial Management:

Develop and manage the operations and facilities budget.

Track and report expenses related to maintenance, preservation, utilities, and services.

Process invoices, reimbursements, and financial transactions.

Coordinate with SBU and SBF administrative offices on budgeting and planning.

Vendor & Contractor Management:

Source, manage, and oversee vendors and contractors, including facilities services, preservation specialists, security, cleaning, and grounds maintenance.

Review scopes of work to ensure all work is appropriate for a historic site in accordance with applicable guidelines.

Monitor contractor performance, schedules, and budgets and report any concerns to senior leadership as appropriate.

Serve as the on-site liaison during contracted work and special projects.

People & Program Operations:

Manage hiring coordination for seasonal staff, student workers, and volunteers.

Oversee onboarding, scheduling, and staffing logistics.

Support visitor services and education teams to ensure a high-quality visitor experience.

Assist with logistics for programs, tours, and special events.

Support staff training in safety, emergency procedures, and preservation awareness.

Other duties as assigned.

Special Notes:

The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.

For this position, we are unable to sponsor candidates for work visas.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA (https://www.stonybrook.edu/commcms/oea/) .

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here (https://www.stonybrook.edu/police/) .

Visit our WHY WORK HERE (https://www.stonybrook.edu/jobs/working-here/) page to learn about the total rewards we offer.

SUNY Research Foundation: A Great Place to Work. (https://www.rfsuny.org/media/rfsuny/documents/hr/RFRecruitmentFlyer.pdf)

The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Job Number: 2602142

Official Job Title: : Administrative Staff Assistant III

Job Field : Administrative & Professional (non-Clinical)

Primary Location : US-NY-Stony Brook

Department/Hiring Area: : Stony Brook Foundation

Schedule : Full-time

Shift : Day Shift Shift Hours: : 8:30 a.m. - 5:00 p.m. :

Posting Start Date : Jun 29, 2026

Posting End Date : Jul 21, 2026, 4:59:00 AM

Salary: : $75,000 - $96,000

Appointment Type: : Regular

Salary Grade: : E3

SBU Area: : The Research Foundation for The State University of New York at Stony Brook

Req ID: 2602142

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