Job Title: Contracts Administrative Assistant
Location: Livermore, CA
Payrate: $28/HR
Schedule: Part-time | Temp-to-Hire (TTH)
Position Summary
The Contract Associate provides essential administrative and accounting support for construction projects. This role handles contracts, compliance documentation, vendor coordination, and fleet management. Success requires strong organizational skills, attention to detail, and the ability to independently manage multiple responsibilities in a fast-paced construction environment.
Key Responsibilities
Pre-Liens
Complete and process pre-lien templates accurately and timely
Route documents for internal approval
Mail pre-liens via certified mail
Preliminary Information Sheets
Coordinate with Project Managers and contractors to gather required project information
Ensure pre-lien information is completed within 20 days of jobsite arrival
Job Contracts Administration
Set up and maintain job folders
Update and distribute job information files to company users
Maintain and update job number files
Subcontracts Administration
Prepare subcontract templates (contracts, COI, scope of work documents)
Distribute documents to Project Managers and contractors
Track, reconcile, and process invoices related to contracts for payment
Complete project close-out procedures
Waivers
Prepare and distribute waivers for pre-liened projects monthly
Track receipt of signed and approved waivers
File documentation appropriately
Vendor Contracts & Applications
Coordinate with vendors to renew/establish contracts and applications
OCIP Reporting
Complete required project reporting on appropriate websites monthly
Monitor and close out projects upon completion
Payroll / Accounts Payable Backup
Provide support for payroll and AP functions
Utilize Pro-Contractor or similar construction accounting software
Required Skills & Qualifications
Proficient in 10-key by touch and typing
Strong working knowledge of Microsoft Office Suite (including Outlook)
Exceptional attention to detail and organizational skills
Ability to work independently with minimal supervision
Comfortable with electronic filing systems and shared drives
Able to read and understand company contracts and related documentation
Preferred Qualifications
Experience with Pro-Contractor or similar construction accounting software
Knowledge of construction accounting (AP, union payroll)
Prior experience in construction administration or contract coordination
Work Environment
Fast-paced construction office environment
Ability to manage multiple projects and deadlines simultaneously
Frequent communication with Project Managers, contractors, vendors, and internal staff
As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
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About Kelly
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Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice (https://www.kellyservices.com/hubfs/myKelly/Resources/Employment_Policies/Recruitment-Artificial-Intelligence-Notice.pdf?hsLang=en) .
Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.
