Job Title: Accounts Receivable SpecialistJob Description
The Accounts Receivable Specialist is responsible for ensuring timely and accurate cash application, resolving payment issues, maintaining account accuracy, and supporting overall cash flow and credit risk management. This role plays a key part in maintaining healthy customer accounts, supporting month-end close processes, and contributing to a stable and efficient finance operation within a global, team-oriented organization.
Responsibilities
Post and apply daily customer payments by accurately matching bank activity and remittance information to open invoices.
Resolve short payments, unapplied cash, debit memos, and other payment exceptions in a timely and thorough manner.
Process credit memos and manual billings with a high degree of accuracy and attention to detail.
Investigate account discrepancies and issues, collaborating with internal teams to drive resolution and escalate matters when appropriate.
Reconcile accounts receivable balances and support month-end close activities to ensure accurate financial reporting.
Use aging reports and performance data to identify and prioritize higher-risk customer accounts.
Monitor customer accounts on an ongoing basis and make informed decisions regarding credit risk.
Conduct payment research and analyze remittances to ensure proper cash application and account maintenance.
Support cash flow management by ensuring timely application of receipts and proactive resolution of payment issues.
Provide excellent internal and external customer service related to billing, payments, and account inquiries.
Maintain accurate records in the ERP system and related finance tools.
Perform other related duties and special projects as assigned.
Essential Skills
6 months to 2 years of experience in an accounting-related role, preferably with accounts receivable or cash application responsibilities.
Hands-on experience with an ERP system, ideally in a manufacturing or distribution environment.
6 months to 2 years of experience using Microsoft Excel to perform daily job duties.
Ability to use basic Excel functions such as filters, sorting, and VLOOKUP.
Proficiency in data entry with strong accuracy and attention to detail.
Experience with accounts receivable processes, including cash applications, credit memos, and debit memos.
Basic knowledge of accounting principles and reconciliation practices.
Ability to research and resolve payment issues and apply remittances correctly.
Strong organizational skills with the ability to handle high volumes of transactions.
Ability to multitask, prioritize workload effectively, and meet deadlines.
Independent and self-driven work style with the ability to work with minimal supervision.
Comfortable asking questions and seeking clarification to ensure accuracy.
Strong problem-solving skills and a proactive approach to resolving account issues.
Effective written and verbal communication skills for interacting with internal stakeholders and customers.
High school diploma or GED.
Additional Skills & Qualifications
Familiarity with international business practices or foreign currency transactions.
Experience with NetSuite or a similar ERP platform.
College education in accounting, finance, business, or a related field.
Experience working in a manufacturing, supply chain, or distribution environment.
Customer service experience related to billing, payments, or account inquiries.
Comfort working with global teams and remote stakeholders.
Quick learner who adapts well to new systems, processes, and tools.
Strong sense of ownership, accountability, and follow-through.
Interest in contributing to a stable, long-term career path in accounting or finance.
Work Environment
This is a full-time, onsite position with a standard schedule of Monday through Friday, 8:00 a.m. to 5:00 p.m. The role sits within a close-knit Accounting team of approximately five people and collaborates regularly with remote and offshore stakeholders. The organization operates in the global electronics supply chain across North America, Europe, and Asia, offering exposure to international markets, supply chain, inventory management, and distribution. After approximately six months to one year of service, and based on performance, there may be an opportunity to work from home one day per week under the company's hybrid policy. The culture emphasizes collaboration, ownership, open communication, and long-term employee growth within a stable, privately held business. The work environment is professional and office-based, using Microsoft Office (including Excel), ERP systems such as NetSuite, and other standard accounting tools to manage accounts receivable, cash application, and reconciliation activities. The position may begin as a contract role with the potential to convert to a permanent role, based on performance during the initial period.
Job Type & Location
This is a Contract to Hire position based out of Rockford, IL.
Pay and Benefits
The pay range for this position is $18.00 - $21.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Rockford,IL.
Application Deadline
This position is anticipated to close on Jul 10, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
