Administrate / Office Support Coordinator

Robert Half • Nicholasville, KY • 10h ago

Description

Job Title: Administrative / Office Support Coordinator

Position Summary

We are seeking a reliable, detail-oriented Administrative Support Coordinator to handle the day-to-day miscellaneous needs of a fast-paced construction company. This role is essential in keeping operations running smoothly by managing general office support tasks, coordinating small logistics, and responding to ad hoc requests from team members.

This position is not primarily responsible for accounting, HR, or payroll functions; however, it may provide backup or supplemental support to these departments as needed.

Key Responsibilities

General Office Administration

Answer and route incoming phone calls in a professional manner

Monitor general email inboxes and respond or direct inquiries appropriately

Maintain a clean, organized, and functional office environment

Handle filing (digital and physical), scanning, and document organization

Errands & Operational Support

Run company errands as needed (bank deposits, supply pickups, deliveries, etc.)

Assist project teams with small logistical needs

Coordinate office-related vendor visits (copiers, internet, maintenance, etc.)

Support field staff with miscellaneous requests when they are in the office

Supply & Inventory Management

Track and maintain office supply inventory

Order and restock supplies (office, breakroom, and basic job-related items)

Ensure printers, copiers, and basic equipment are stocked and functional

Miscellaneous & Ad Hoc Requests

Act as a go-to person for "whatever comes up" throughout the day

Assist leadership and staff with quick-turn tasks and last-minute needs

Help coordinate small internal events, lunches, or meetings

Perform light data entry or tracking when needed

Support onboarding logistics (setting up workstations, ordering gear, etc.)

Cross-Functional Support (As Needed)

Provide administrative support to HR, Payroll, Accounts Payable, and Accounts Receivable teams when requested

Assist with document collection, filing, and tracking for compliance or audits

Help with data entry, follow-ups, or organization of records during busy periods

Maintain confidentiality when handling sensitive information

Requirements TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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