Office Manager

Intertek • Orlando, FL • 2h ago

Office Manager - Orlando, FL

Intertek, a leading provider of quality and safety solutions to many of the world's top-recognized brands and companies, is actively seeking an Office Manager to join our Building & Construction team in Orlando, FL. This is a fantastic opportunity to grow a versatile career in the architecture, engineering, and construction (A/E/C) industry.

Intertek's Building and Construction division is a suite of Intertek brands that are industry leaders across multiple architecture, engineering, and construction disciplines, developing innovative product and project solutions. Intertek's project-related assurance, testing, inspection, and consulting services are the risk management and quality assurance partner you need to ensure the reliability, safety, and performance of new developments, existing assets, and facilities.

Professional Service Industries, Inc. (Intertek-PSI) is a leading US-based provider of construction assurance, testing, and inspection services for civil and commercial construction. Our broad service offering includes construction materials testing, geotechnical services, environmental engineering, industrial hygiene, and specialty testing.

What are we looking for?

The Office Manager will oversee daily office operations and provide administrative support to multiple business units within the Orlando office. This role will serve as a key point of contact for employees, vendors, and internal teams while ensuring efficient office operations, maintaining office resources, and assisting with various administrative and financial processes.

What you'll do:

Provide daily administrative support to multiple operating units within the Orlando office and serve as a resource for employees regarding office procedures, policies, and day-to-day needs

Oversee daily office operations, including maintaining a professional office environment, managing supplies, coordinating equipment needs, and ensuring administrative processes run efficiently

Serve as the primary point of contact for incoming calls, vendors, building management, utility providers, and other external partners

Assist with financial and administrative processes, including month-end billing, accounts receivable, collections, invoice payments, and local tax renewals

Create and maintain documents, reports, spreadsheets, and other materials using

Microsoft Office applications while supporting various business needs

Coordinate employee onboarding and office access processes, including key fob management, employee setup, vehicle registrations, fuel card support, and other administrative requirements

Manage office facilities and vendor relationships, including coordinating building inspections, security systems, maintenance requests, and troubleshooting office equipment with internal and external partners

Support employee engagement initiatives, including office events, safety meetings, team activities, and workplace communications

Assist with vendor contract coordination and maintain confidentiality of sensitive company and employee information

Minimum Requirements and Qualifications:

High School Diploma/GED required

5+ years of experience in an office management, administrative assistant

Excellent communication skills, both verbal and written

Strong prioritization, organization, and time management skills

Detail-oriented with strong problem-solving abilities

Ability to work independently in a fast-paced environment with shifting priorities

Ability to manage multiple tasks and projects while meeting established deadlines

Strong knowledge of Microsoft Office applications

Experience with accounting functions, including billing procedures, accounts receivable, collections, and accounts payable

Preferred Requirements & Qualifications:

Bachelor's Degree

Experience supporting a construction, engineering, or professional services organization

Experience managing office operations and coordinating with vendors and building management

Experience supporting employee onboarding and office administration processes

Intertek: Total Quality. Assured.

Intertek is a world leader in the Quality Assurance market, with a proven, high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. With passion, pace, and precision we work to exceed our customers' expectations, while engaging with our employees to be 10X in their performance and professional growth.

Intertek is a drug-free workplace. As a condition of employment, certain positions may be required to pass a pre-employment drug test based on the @type of work that will be performed.

We Value Diversity

Intertek's network of phenomenal people are our greatest assets, and the diversity they bring fuels our success. Intertek is an Equal Employment Opportunity Employer that values inclusion and diversity. We take affirmative action to ensure all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

For individuals with disabilities who would like to request accommodation, or who need assistance applying, please email intertekhrusa@intertek.com or call 1-877-694-8543 (option #5) to speak with a member of the HR Department.

LI-SM1

CA-SM

*Intertek does not accept unsolicited approaches from agencies and will not pay a fee for any placement resulting from the receipt of an unsolicited resume.

Similar Jobs

Information Security Manager - Longwood, FL

Trustco Bank • Longwood, FL • 52min ago

Management & Administrative

Active - Regular full-time Management Longwood, FL, US Information Security Manager Reports to: Information Security Officer FLSA Status: Exempt | Supervisory Role: Yes About the Information Security Manager Role The Inf...

52min ago

Go to Apply

Sr. Manager, Product Development - MRPC (Orlando, FL)

Philips • Orlando, FL • 3h ago

Management & Administrative

Sr. Manager, Product Development - MRPC (Orlando, FL) The Sr. Manager, Product Development for Magnetic Resonance Patient Care (MRPC) is responsible for managing multi-discipline R&D engineering groups, collaborating...

3h ago

Go to Apply

Advisory Consultant Lead: Water Infrastructure, Asset Mgt/Utilities Management

TYLin • Orlando, FL • 3h ago

Management & Administrative

TYLin is a globally recognized, full-service infrastructure consulting firm committed to providing innovative, cost-effective, constructible designs for the global infrastructure market. With over 3,000 employees through...

3h ago

Go to Apply

14464 - Recruiter | Orlando, Florida Onsite | In-House Temp

Kelly Services • Orlando, FL • 15h ago

Management & Administrative

Together we change lives. Kelly is a team of experts driven by our belief that the impact of the right person in the right job is limitless. No matter where you are in your career journey you can apply your knowledge and...

15h ago

Go to Apply

Associate Account Manager - Entry Level (Non-Sales)

ADP • Maitland, FL • 19h ago

Management & Administrative

ADP is hiring an Associate Account Manager . Are you ready to join a company offering career advancement opportunities throughout your career journey? Do you want to join a company with award-winning training and world-c...

19h ago

Go to Apply

Automotive Sales Manager

The Hertz Corporation • Orlando, FL • 21h ago

Management & Administrative

Automotive Sales Manager Manage retail business including sales process, finance, and sales team. Assist in the management of all other store processes as needed and support omni-channel sales. Wage: Base salary plus sal...

21h ago

Go to Apply

Afterhours Utilization Management Representative III

Elevance Health • Lake Mary, FL • 1d ago

Management & Administrative

Afterhours Utilization Management Representative III Location : This role enables associates to work virtually full-time, except for required in-person training sessions, providing maximum flexibility and autonomy. This...

1d ago

Go to Apply

Marketing Manager

M/I Homes • Orlando, FL • 1d ago

Management & Administrative

M/I Homes has been building new homes of outstanding quality and superior design for 50 years. Founded in 1976 by Irving and Melvin Schottenstein and guided by Irving's drive to always "treat the customer right," we have...

1d ago

Go to Apply

Service Apprentice, Commercial HVAC

ABM Industries • Sanford, FL • 1d ago

Management & Administrative

Overview The Technician completes assigned preventive maintenance and reactive maintenance repairs. Benefit Information: ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM Employ...

1d ago

Go to Apply

Sales Account Manager - On Premise

Reyes Holdings • Orlando, FL • 1d ago

Management & Administrative

Position Responsibilities: Achieve sales goals within assigned timeframes that meet monthly business objectives while actively acquiring new business and maintaining established distribution Accomplish timely and product...

1d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)