Human Resources Analyst Intermediate

State of Arizona • Phoenix, AZ • 2h ago

Job No: 541731

Work Type: Full-time

Location: PHOENIX

Categories: Human Resources

DEPARTMENT OF CHILD SAFETY The Arizona Department of Child Safety (DCS) is a social and human services agency whose mission is to successfully partner with families, caregivers, and the community to strengthen families, ensure safety, and achieve permanency for all Arizona's children through prevention, services, and support.

Human Resources Analyst Intermediate

Job Location:

HUMAN RESOURCES

3003 N Central Ave Phoenix, AZ 85012

Posting Details:

Salary: $23.7981 HRLY/ $49,500.05 Salary

Grade: 20

Closing Date: June 30, 2026

Job Summary:

The Human Resources Operations Specialist ensures compliance and accuracy in essential HR Operations, including monitoring employee credentials, tracking and maintaining employee records, maintaining and auditing personnel files, and processing personnel actions. Additionally, this role serves as the primary point of contact for HR Procedure inquiries

Job Duties:

Monitor Fingerprint Clearance Card (FPCC) renewals

Track and maintain disclosure statements

Serve as the Arizona State Employee Record Application (ASEDRA) Coordinator by maintaining accurate driver record data, processing updates, and acting as the primary contact for program inquiries

Process AZ360 transactions-including personnel actions, data updates, and license or certification changes

Oversee the management of employee personnel files and ensure compliance with record retention schedules by conducting regular audits

Manage and respond to inquiries via various inboxes

Provide phone coverage as needed

Support special projects and assist with New Employee Orientation activities as needed

Perform other duties as assigned related to the position.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

Thorough understanding of the full range of HR processes, including employee on-boarding, records management, compliance tracking, and personnel action processing.

Understanding of best practices for creating, maintaining, auditing, storing, and securely disposing of both electronic and paper personnel records.

Familiarity with HR information systems like AZ360 or similar platforms, including entering data, processing personnel changes, and navigating system features.

Experience organizing, reviewing, and securely managing important documents.

Office practices and procedures at a professional level.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint).

Skills in:

Strong organizational skills with the ability to manage multiple tasks, emails, and projects at once while meeting deadlines.

Strong written communication skills, including proper use of grammar, punctuation, and business vocabulary.

Independently identify and resolve issues, recommend solutions, and escalate problems when necessary.

Proficient in auditing records and processes, identifying inconsistencies or compliance issues, documenting findings, and recommending practical improvements.

Customer service skills with a responsive and courteous approach to inquiries and support.

Generating reports and creating Excel spreadsheets with formulas for data analysis and tracking.

Ability to:

Accurately track, review, and process large volumes of information and documentation.

Maintain discretion and confidentiality when handling sensitive information.

Work both independently and collaboratively in a team environment.

Adapt to changing priorities and demonstrate self-initiative in completing assignments.

Learn and apply new policies, procedures, and systems relevant to the organization.

Selective Preference(s):

Preference will be give to candidates who have worked in a Human Resources setting for at least two years, have supported operational functions, and have experience overseeing and managing programs, comprehensive processes, and records management.

Pre-Employment Requirements:

Must be able to secure and maintain clearance from DCS Central Registry.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements. (https://publicstorage.dc4.pageuppeople.com/1045/ClientPublicFile/3601803f-02e5-4b70-b325-26c8ef309c1b.pdf)

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

The State of Arizona provides an excellent comprehensive benefits package including:

Affordable medical, dental, life, and short-term disability insurance plans

Top-ranked retirement and long-term disability plans

10 paid holidays per year

Vacation time accrued at 4:00 hours bi-weekly for the first 3 years

Sick time accrued at 3:42 hours bi-weekly

Deferred compensation plan

Wellness plans

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