After School Program (ASP) Site Coordinator II - Grant Funded Sites- North Pole Elementary School
Job Summary
The ASP site coordinator is responsible for the planning, organizing, scheduling, and general oversight of the ASP at their school site. The site coordinator is responsible for the implementation of the ASP, including ensuring that applicable district, agency, and grant regulations are followed. This position provides programming based on school site plans and advisory board input, keeps accurate records for staff hiring/payroll and grant and evaluation documentation, provides orientation/training for staff in the ASP, and facilitates partnerships with appropriate public and private agencies to provide services for students and families.
Essential Job Functions
Oversees staff to make sure all program guidelines are being followed.
Assists new coordinators in hiring staff as requested.
Manage the ASP to serve 60-90 students per day.
Coordinates site-specific training for all after school staff.
Collects, accounts for, and deposits any fees and donations related to the operation of the program as well as provides the necessary accounting records for these fees.
Schedules and coordinates staffing for homework assistance, enrichment activities, and special events.
Orders, prepares, and documents the delivery of healthy snacks as required by nutrition services, including submission of the monthly inventory.
Recruits eligible students per grant guidelines and collects all required confidential agreements and release forms for participation.
Coordinates ASP student transportation services with the Districts transportation department and remains available by cell phone until all students have been delivered home at the end of ASP.
Documents and submits all payroll hours for program teachers, tutors and instructors. Ensures the safety and security of students, staff, and school property during ASP hours. Handles discipline issues and follows up with the principal and ASP director on actions taken.
Assists in the establishment of a working advisory board for the school site with the site principal.
Follows District procedures and policies for safe operation of the ASP, including implementing and updating the after school safety and crisis plan.
Assists in collecting all data, conducting surveys for periodic program evaluations and supporting all grant required documentation with support from the program director and site principal.
Establishes and maintains communication with regular day and after school staff, principal and director, community agencies/partners and families regarding all aspects of student involvement in the program.
Orders materials and supplies for the program including collecting all inventories and storage/care of materials.
Participates in staff and team meetings, professional development, professional learning communities, state 21 st CCLC conferences, and additional workshops and seminars as required.
Maintains site-specific ASP website page.
Tracks site-specific expenditures.
Non-Essential Job Functions
Performs other job-related duties as assigned.
Equipment Used
Operational knowledge of the following office equipment and programs are necessary to competently perform the duties of the after school coordinator: computer and Microsoft Office suite, Google Suite, web browsers, data entry, telephone, printer, fax machine, copier, laminator, scanner, video equipment, projector, 10-key, and copy machine.
Independent Decisions
Ability to exercise independent and analytical judgment in organization, operation and implementation of the sites program, including dealing with student/staff/parent issues.
Primary Working Contacts
Works closely with building administrators, site location staff, administrative center staff, students, parents, and public and private business entities and agencies.
Responsibility for Cash, Equipment, Safety
None.
Supervision Received and Exercised
No supervision given. Supervised by the Director of 21st CCLC After School Programs. Receives oral and written instructions from the ASP director and building principal.
Unusual Working Conditions
Some evening and weekend meetings required.
Evaluation
Annual written evaluation by the Director of 21st CCLC After School Programs with input from building principal/administrator.
Physical and Mental Demands
The physical demands of this position require frequent standing, walking, sitting, speaking, and hearing. Requires near vision to write and read printed materials and computer screens. Requires hearing and speaking to exchange information on the telephone or in person. The employee is regularly required to reach with his/her hands and arms and occasionally lift items weighing up to 20 lbs. Must be able to use carts, ladders, dollies, and stools to assist in moving or shelving items. Requires sufficient arm, hand, finger dexterity to operate a keyboard and other office equipment. Repetitive motions with wrists, hands, and fingers may also be required. Additionally, the employee must be able to communicate by oral and written means in an appropriate business manner and have cognitive skills to understand instructions, readily recall facts and details, handle conflict, and make effective decisions under pressure.
The Fairbanks North Star Borough School District is committed to providing reasonable accommodations, according to the applicable state and federal laws, to all individuals with qualified physical or mental disabilities.
Job Qualifications
The following are required:
Associates degree or 48 college credits. Applicable coursework or equivalent job experience may be substituted for the degree and/or credit requirement.
Four (4) years of related experience to include duties, such as organizing activities; recruiting, hiring and supervision of instructors; working with children and families; working with diverse populations; working with community agencies and businesses; and/or providing and organizing academic enrichment activities for school age children.
Skilled in coordinating programs and must demonstrate skills related to detail and organization.
Strong skills in record keeping and all forms of communication.
Must be able to effectively prioritize and manage multiple assignments.
Must have expertise with e-mail and computer software such as Windows operating system, Microsoft Office applications (including but not limited to Microsoft Word, Excel, and Publisher) and web-based data systems, Apple operating systems, Google Suite and Canva.
Must have capacity to work independently with limited supervision while implementing all program components.
Must
