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Administrative Assistant

ManpowerGroup • West Deptford Township, NJ • 2h ago

Job Title: Administrative Assistant

Location: West Deptford, NJ

Pay Range: $18 - $20 hr

Shift: Monday through Friday, 8:00 AM to 4:30 PM (30-minute lunch)

Position Overview

Our client, a leading organization in the manufacturing industry, is seeking an Administrative Assistant to join their team. As an Administrative Assistant, you will be part of the administrative support team, ensuring smooth daily operations and effective communication within the organization. The ideal candidate will demonstrate strong organizational skills, excellent communication, and a proactive attitude, which will align successfully with the organization.

This role will initially focus heavily on managing incoming calls and providing exceptional customer service, with the opportunity to expand into a broader administrative position over time.

Key Responsibilities

Office, Administrative & Customer Support

Manage day-to-day office operations, including correspondence, filing, and general administrative support

Serve as the first point of contact for incoming calls and inquiries, providing professional and customer-focused service

Support both internal teams and external customers with accuracy, urgency, and attention to detail

Maintain a strong, warm, and helpful phone presence while managing a high volume of calls

Draft internal communications such as emails, memos, and announcements

Prepare customer statements and assist with customer-facing documentation

Prepare, edit, and distribute documents, reports, and presentations

Maintain electronic and hard-copy filing systems

Manage incoming and outgoing mail, including preparing UPS and FedEx shipments

Print orders, generate pallet labels, and create door labels as needed for production

Log fire tags and maintain related documentation

Assist with shipping customer samples

Process proof of delivery (POD) paperwork and maintain required records

Project & Operational Support

Identify opportunities to improve administrative processes and workflows

Assist in developing and implementing administrative standard operating procedures (SOPs) in partnership with leadership

Support cross-functional teams to ensure efficient operations and clear communication

Additional Responsibilities

Perform other duties as assigned to support overall operational efficiency and customer experience

Qualifications & Skills

Strong phone presence with a warm, professional, and customer-focused approach

Ability to manage multiple calls and priorities in a fast-paced environment

Excellent organizational skills and attention to detail

Strong written and verbal communication skills

Proactive mindset with the ability to work independently and as part of a team

Prior administrative or customer service experience preferred

Work Environment & Dress Code

This position follows a business casual dress code within a professional office setting. Employees must maintain a neat, clean appearance and adhere to safety requirements when entering production areas, including wearing required protective equipment when necessary.

Growth Opportunity

This role is designed to evolve. While it begins with a strong focus on phone and customer support, it will transition into a more comprehensive administrative position supporting various functions across the organization.

If this is a role that interests you and you'd like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!

About ManpowerGroup, Parent Company of: Manpower, Experis, Talent Solutions, and Jefferson Wells.

ManpowerGroup® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills. Our expert family of brands - Manpower, Experis, Talent Solutions, and Jefferson Wells - creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2023 ManpowerGroup was named one of the World's Most Ethical Companies for the 14th year - all confirming our position as the brand of choice for in-demand talent.

ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.

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