Job Title: Accounts Receivable SpecialistJob Description
This role focuses on managing the full billing and accounts receivable cycle, including preparing accurate invoices, maintaining up-to-date billing records, and ensuring timely collection of outstanding balances. The Accounts Receivable Specialist supports project-based work by aligning billing with project milestones and contract terms, and by collaborating closely with internal teams to ensure financial data is accurate and compliant with company policies and industry standards.
Responsibilities
Prepare and issue accurate invoices to clients based on project milestones and contract terms.
Review and verify billing data, including project costs, time sheets, and expense reports, to ensure completeness and accuracy.
Monitor accounts receivable balances and proactively follow up on outstanding invoices to support timely collections.
Resolve billing discrepancies by investigating issues and collaborating with internal stakeholders, and respond to client billing inquiries in a timely and professional manner.
Collaborate with project managers and other departments to ensure accurate project setup, billing schedules, and timely invoice generation.
Maintain and update billing records, client information, and project data in the accounting system, ensuring data integrity and accuracy.
Generate and analyze billing and aging reports to identify trends, potential issues, and opportunities for process improvement.
Assist with month-end and year-end closing processes by providing accurate billing and accounts receivable information.
Ensure all billing activities comply with company policies, accounting standards, and applicable industry regulations.
Support continuous improvement of billing and accounts receivable processes by identifying inefficiencies and recommending enhancements.
Essential Skills
2-3 years of accounts receivable experience, including hands-on billing responsibilities.
2+ years of billing experience, with a strong understanding of end-to-end billing processes and accounting principles.
2+ years of experience creating invoices, not only processing them, with a clear understanding of both accounts payable (A/P) and accounts receivable (A/R) perspectives.
At least 1 year of experience creating invoices and setting up projects within Microsoft Dynamics, including billing configuration and project setup.
Proven experience as a Billing Specialist or in a similar billing or accounts receivable role, preferably supporting project-based work.
Must have Microsoft Dynamics experience, including billing, invoice creation, and use of aging reports.
Experience working with aging reports to monitor outstanding receivables and prioritize collections activities.
Strong understanding of billing processes, project-based billing, and core accounting principles.
Excellent attention to detail and a high level of accuracy in financial data entry and review.
Strong organizational skills with the ability to manage multiple billing cycles, deadlines, and priorities.
Effective communication and interpersonal skills to collaborate with project teams and respond to client inquiries.
Ability to work independently and as part of a team in a fast-paced, deadline-driven environment.
Additional Skills & Qualifications
Experience in the engineering, architecture, or construction industry is highly preferred and considered a strong asset.
Background in project-based environments where billing aligns with milestones and contract terms.
Experience managing change orders, with at least 1 year of exposure to billing or accounting for change orders.
Demonstrated ability to collaborate with project managers and cross-functional teams to ensure accurate and timely billing.
Strong analytical skills to interpret billing data, identify trends, and support process improvements.
Comfort working within Microsoft Dynamics and related financial modules beyond basic invoice processing.
Proactive, detail-oriented mindset with a focus on accuracy, compliance, and continuous improvement.
Work Environment
This is an on-site position based in Sparks, with a standard Monday through Friday schedule. The role operates in a professional office environment that supports project-based work in fields such as engineering, architecture, or construction. You will work closely with project managers and other internal departments while using Microsoft Dynamics and related accounting tools on a daily basis to manage billing, project setup, and accounts receivable activities.
Job Type & Location
This is a Contract position based out of Sparks, MD.
Pay and Benefits
The pay range for this position is $25.00 - $28.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully remote position.
Application Deadline
This position is anticipated to close on Jun 30, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
