Administrative Assistant for Student Legal Services

Penn State University Talent Acquisition • University Park, PA • 2h ago

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS

Penn State Student Legal Services is hiring a part-time Administrative Assistant who will support the general administrative functions of the office.

We are seeking a dedicated and personable individual to join our team for the Fall 2026 and Spring 2027 semesters only. This individual will be able to work up to twenty-four (24) hours per week, and this is a fully in-person position based in our office in downtown State College.

Student Legal services provides representation, consultation, and referral services to students in their personal legal matters. Our office's mission is student success, and everything we do is directed toward that end!

As the first point of contact for our office, you will play a crucial role in creating a welcoming and professional environment for our students. The ideal individual will possess excellent communication skills, exceptional organizational abilities, and a commitment to providing outstanding customer service.

The duties of this position includes, but is not limited to:

Greet in-person visitors and answer phone calls

Review, respond to, and appropriately direct inquiries

Process student intakes through our data management system

Staff education and outreach tables

Plan, organize, support, and coordinate daily office activities and administrative processes

Provide support for scheduling, personal calendars, and travel arrangements

Coordinate meeting logistics including scheduling, material preparation, and agendas

Compose, review, and distribute internal and external communications

Collect, organize, research, and analyze information and data to prepare reports, presentations, summaries, contracts, and proposals

Create and maintain files and databases

Resolve inquiries and ensure compliance with work unit and/or University policies and procedures

Support and coordinate special events; reserve spaces, develop itineraries, prepare materials, coordinate work between teams, and serve as point of contact with vendors

May perform non-routine and confidential administrative duties, and proxy responsibilities as authorized

Coordinate work assignments to ensure efficient workflow and processes

Greet in-person visitors and answer phone calls

Review, respond to, and appropriately direct inquiries

Process student intakes through our data management system

Staff education and outreach tables

Plan, organize, support, and coordinate daily office activities and administrative processes

Provide support for scheduling, personal calendars, and travel arrangements

Coordinate meeting logistics including scheduling, material preparation, and agendas

Compose, review, and distribute internal and external communications

Collect, organize, research, and analyze information and data to prepare reports, presentations, summaries, contracts, and proposals

Create and maintain files and databases

Resolve inquiries and ensure compliance with work unit and/or University policies and procedures

Support and coordinate special events; reserve spaces, develop itineraries, prepare materials, coordinate work between teams, and serve as point of contact with vendors

May perform non-routine and confidential administrative duties, and proxy responsibilities as authorized

Coordinate work assignments to ensure efficient workflow and processes

Compensation:

The starting rate for this job is $17.00/hour.

BACKGROUND CHECKS/CLEARANCES

Employment with the University will require successful completion of background check(s) in accordance with University policies.

CAMPUS SECURITY CRIME STATISTICS

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.

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Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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