Assistant to the Senior Associate VP for Administration & CIO
Apply now (https://secure.dc4.pageuppeople.com/apply/1021/gateway/default.aspx?c=apply&lJobID=494189&lJobSourceTypeID=796&sLanguage=en-us) Job No: 26086
Department: Information Technology
Work Type: Staff - Full Time
Location: Main Campus (Houghton, MI)
Full Time / Part Time: Full Time
Categories: Information Technology
Applications Close:
Michigan Technological University is an R1 technological research university founded in 1885 in Houghton. Our rural campus is situated just miles from Lake Superior in Michigan's scenic Upper Peninsula and is home to nearly 7,500 students from more than 60 countries around the world. Consistently ranked among the best universities in the country for return on investment, Michigan's flagship technological university offers more than 185 undergraduate (https://www.mtu.edu/admissions/academics/majors/) and graduate (https://www.mtu.edu/gradschool/programs/degrees/) degree programs. Research focus areas include defense, health, energy, automotive, environment, and aerospace.
The area's waters, forests, and snowfall support year-round recreation, including skiing, snowboarding, hiking, biking, and paddling. The University is an integral part of the region, supported by a friendly and welcoming community that takes pride in being a true college town. We embrace our size, climate, sense of adventure, and originality.
Summary
This position plays a critical role in the day-to-day management of the Information Technology administrative office. This position is involved with contract management, the overall IT hiring process, managing the calendar of the Senior Associate Vice President for Administration and CIO, coordinating leadership and departmental meetings while interacting with stakeholders at all levels and contributing to strategic planning. The role requires meticulous attention to detail, strong organizational skills, and a high level of integrity and discretion in handling sensitive information. The ideal candidate must be able to prioritize effectively and manage a diverse range of administrative tasks. There is an expectation that the person in this role be able to adapt quickly and respond to changing priorities and is a model for service excellence.
Responsibilities and Essential Duties
Manage the daily operations of the Information Technology administrative office.
Involved in the overall contract management process for the organization and authorized as the Senior Associate Vice President for Administration and CIO signature authority.
Manage the IT hiring process for the organization and act as the departmental liaison to HR and Equal Opportunity Compliance. Handle advertising and coordination of candidate interviews and itineraries.
Provide an onboarding session to all new full-time hires who join the organization, process requests for access, and maintain confidentiality related to employee files.
Process all status change and position authorization forms. Maintain the departmental organizational chart and new hire/separation metrics.
Coordinate employee separations and access removal requests.
Manage the calendar of the Senior Associate Vice President for Administration and CIO, including scheduling meetings with University leadership. Also manage the IT events calendar, ensuring important University dates and events are included.
Work with confidential and highly sensitive matters.
Participate in leadership meetings and coordinate monthly IT Updates for the organization-establish the agenda, determine presenters, and create the presentation slides.
Track and report departmental training to Equal Opportunity Compliance.
Express Cash account signatory. Approve payroll and Concur reports, oversee the administrative office budget and Michigan Tech Fund accounts.
ASPIRE space coordinator and responsible for submitting all departmental key requests through Public Safety and Police Services. Ensure safety and security trainings assigned.
Oversee the processing of all student EPAFs requests (over 100+ students during the academic year), Concur reports, moving and house hunting reimbursements, check requests, and any reallocations.
Maintain the internal IT employee Handbook. Assist employees with the interpretation of University and departmental policies and procedures.
Coordinate the annual performance management cycle for the leadership.
Maintain Google groups and Slack member list.
Coordinate annual IT events.
Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in University continuous improvement initiatives.
Apply safety-related knowledge, skills, and practices to everyday work.
Required Education, Certifications, Licensures
Associate's degree or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.
Required Experience
At least five years of progressively responsible experience in a similar role.
Desirable Education and/or Experience
Experience working in higher education
Experience with project management
Experience using advanced features of standard software packages
Experience creating PowerPoint presentations
Required Knowledge, Skills, and/or Abilities
Demonstrated ability to handle confidential information and exhibit good judgment.
Ability to handle multiple priorities in a fast-paced environment while keeping a professional demeanor, especially during peak times, with minimal supervision.
Evidence of the ability to take initiative in managing projects and meeting deadlines while working both independently and collaboratively.
Demonstrated attention to detail and accuracy.
Excellent interpersonal, customer service, oral/written communication, and time management skills.
Demonstrated ability to work collaboratively and collegially as a member of a team.
Desirable Knowledge, Skills, and/or Abilities
Knowledge of University policies and procedures
Ability to understand financial data and budgets
Demonstrated success in, or potential future contributions to, working with persons from diverse backgrounds, creating a sense of belonging, and fostering a fair, objective, welcoming place to work for persons with a wide variety of personal characteristics and viewpoints.
Work Environment and/or Physical Demands
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually low to moderate.
Required Training and Other Conditions of Employment
Every employee at Michigan Technological University will receive the following 4 required trainings; additional training may be required by the department.
Required University Training:
Employee Safety Overview
Anti-Harassment, Discrimination, Retaliation Training
Annual Data Security Training
Annual Title IX Training
Background Check:
Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.
Full-Time Equivalent (FTE) % (1=100%)
1
FLSA Status
Exempt
Appointment Term
12 months
Shift
-
Pay Rate/Salary
The anticipated salary range for this position is $67,917 - $70,000; however, the final salary is negotiable based on experience and qualifications.
Title of Position Supervisor
Sr. Assoc VP - Admin/CIO
Posting Type
Internal & External
Dependent on Funding
No
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
If you require any auxiliary aids, services, or accommodations during Michigan Tech's hiring process please notify the Human Resources office at 906-487-2280 or hr-help@mtu.edu.
Other Conditions of Employment:
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.
Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities.
The Annual Security and Fire Safety Report (https://www.mtu.edu/publicsafety/pdfs/annual-report.pdf) contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. Michigan Tech will provide a paper copy upon request; please contact the Michigan Tech Public Safety.
In compliance with the federal Drug-Free Schools and Communities Act (DFSCA) and its implementing regulations (34 CFR Part 86), Michigan Tech is committed to maintaining a drugfree campus environment and actively promoting the health and safety of its community. Find our notice (https://www.mtu.edu/hr/current/docs/aod-notification.pdf) that outlines the University's policies, legal sanctions, health risks, and available support resources related to the unlawful possession, use, or distribution of illicit drugs and alcohol.
Required Education, Certifications, Licensures* (minimum requirements)
Advertised: 18 Jun 2026 Eastern Daylight Time
Applications Close:
