Working Title: Office & Admin Specialist
Job Class: Office and Administrative Specialist, Intermediate
Agency: Animal Health Board
Job ID : 94996
Location : St. Paul
Telework Eligible : Yes
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to bidders and to all qualified job seekers simultaneously
Date Posted : 06/23/2026
Closing Date : 06/29/2026
Hiring Agency/Seniority Unit : Animal Health Board / Animal Health Board-AFSCME
Division/Unit : Board of Animal Health / Group G
Work Shift/Work Hours : Day Shift, 8:00 a.m. - 4:30 p.m.
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $20.76 - $27.53 / hourly; $43,346 - $57,482 / annually
Classified Status : Classified
Bargaining Unit/Union : 206 - Clerical/AFSCME
Work Area : (Required for AFSCME)
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This position is located in St. Paul and may have the ability to telework, after satisfactory completion of training and probationary period.
This position exists:1) to administer a general program email inbox, 2) to perform data entry for bovine health programs, including data related to Animal Disease Traceability and Livestock Concentration Points, 3) to process livestock Certificates of Veterinary Inspection, 4) to answer telephone lines including the import permit line for incoming cattle, sheep, and goats, 5) to enter disease testing and vaccination records; 6) to assist customers ordering official identification ear tags for livestock; and 7) to assist callers with questions about other Board programs.
Minimum Qualifications
To facilitate proper years of service crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.
Typing/KeyboardingskillssufficienttouseMicrosoft Wordorequivalent software,sufficientto producememosandcorrespondenceinanefficientandtimelymanner,grammaticallycorrect,in proper format and free of spelling errors.
Spreadsheetskillssufficienttousespreadsheetsoftwareapplications,suchasMicrosoftExcel,to develop and modify spreadsheets and enter, compile, store, and retrieve data.
Data entry skills sufficient to input and verify data from source documents into a database with a high level of accuracy and speed, maintain accurate records, and locate and correct data entry errors.
DataBaseManagementskills sufficienttopullrelevantdatafromdatabasesandsoftware applications, and compile in appropriate report format.
Customer Service Skills sufficient to provide prompt, courteous and accurate information to customersinperson,onthephone,andthroughe-mail andotherwritten correspondence(i.e., answerquestionsandadvisecustomersofprogrampolicies,procedures,andregulations,etc.) and effectively communicate and elicit information with tact and diplomacy.
English(speakingand/orwritingand/orreadingorally)sufficienttocommunicateeffectively with internal and external customers and to compose and edit a variety of documents using proper business English, spelling, and grammar.
Preferred Qualifications
AdministrativeAssistant degree(AAS-HealthCare,Legal,etc.)orexperienceproviding administrative, clerical, or paraprofessional support in an office setting.
Experienceworking withorknowledge oflivestockagriculture,basicanimalhusbandry, veterinary medicine, and animal diseases sufficient to knowledgably communicate with producers, veterinarians, and agency officials.
Knowledgeofstateandfederallawsandguidelinesrelatingtoanimal diseaseprograms.
Knowledgeofgeneralofficeequipment,practices,proceduressufficienttodevelopandimprove work procedures and forms.
Effectiveoralandwritten communicationskillssufficienttoworkconstructivelyandcollaborate with a wide variety of individuals including the public and others within State and Federal government agencies.
Excellentorganizationalskillssufficienttomaintainmanual andelectronicfilesandprioritize work assignments and a strong attention to detail.
ExperiencewithsoftwareincludingMicrosoftOfficeOutlook,Word,andExcel;andAdobe Acrobat.
Abilitytoberesourcefulandself-motivatedandworkwithout closesupervision.
Additional Requirements
The Board of Animal Health will not sponsor applicants for work visas, including STEM OPT extensions. All applicants must be legally authorized to work in the US.
A job offer will be contingent upon successfully passing a background check. It is the policy of the Board of Animal Health, as part of its hiring procedures, to conduct background checks on the finalist(s) for positions within the agency. The background check may consist of the following components:
SEMA4 Records Check (applies to current and former state employees only)
Employment Reference Check
Driver's License Check
Conflict of Interest Review
Criminal Background Check
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
