Working Title: Information Governance Specialist
Job Class: Management Analyst 2
Agency: Human Services Dept
Job ID : 95047
Location : St. Paul
Telework Eligible : Yes
Full/Part Time : Full-Time
Regular/Temporary : Limited
Who May Apply : Open to all qualified job seekers
Date Posted : 06/23/2026
Closing Date : 07/13/2026
Hiring Agency/Seniority Unit : Human Services Dept / MAPE DHS Central Office
Division/Unit : DHS-Central Office / ADSA DS Stakeholders&Partners
Work Shift/Work Hours : Day shift
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $25.67 - $37.26 / hourly; $53,598 - $77,798 / annually
Classified Status : Unclassified
Bargaining Unit/Union : 214 - MN Assoc of Professional Empl/MAPE
End Date : 06/29/2027
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
This position is eligible for telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) for applicants who reside in Minnesota or in a bordering state, with supervisory approval and satisfactory performance. If you live in a state bordering Minnesota, you must live within 50 miles or less from the primary work location to be eligible for telework.
The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DHS does not participate in E-Verify.
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
The Information Governance Specialist will provide information governance support for the Department of Human Services (DHS) Disability Services Division (DSD). The incumbent will manage the division's records retention schedule and infrastructure, provide operational support to division program integrity efforts and coordinate data requests. Responsibilities include:
Lead and coordinate DSD's records retention program by maintaining the division's master retention inventory, guiding business areas through scheduled review and purging cycles, and ensuring consistent application of retention schedules and compliance requirements. Develop and update procedures and training, facilitate a cross-functional retention workgroup, and serve as DSD's primary liaison to ADSA and other DHS partners to support alignment with enterprise records management standards
Provide the core infrastructure for DSD's program integrity response work by keeping documentation, tracking systems, and workflow processes organized, compliant, and current. It manages shared records, supports litigation hold requirements, maintains templates and shared tools, and coordinates communication workflows to ensure accuracy and alignment across program integrity activities
Coordinate DSD's internal response process for data requests and federal subpoenas by collaborating with the Data Request Unit and Office of Inspector General. Provide direction, technical assistance, and oversight to ensure timely, accurate, and compliant collection, organization, and initial processing of records.
Minimum Qualifications
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month, day and year for each job held.
1 year professional experience with records management, data governance and compliance OR 3 years advanced technical or paraprofessional experience
OR
Bachelor's degree in related field and 2 years of advanced technical or paraprofessional experience
Experience must include the following:
Interpreting and applying data privacy laws, records retention requirements, and organizational policies to ensure compliance
Analyzing complex requests, determining appropriate response pathways, and collaborating with legal and program staff to resolve issues
Developing procedures, training, and workflow improvements while coordinating records retention activities and supporting cross-functional stakeholders
Preferred Qualifications
Knowledge of the Minnesota Department of Human Services data practices and records management processes, including experience applying the Minnesota Government Data Practices Act
Experience developing, updating, and delivering procedures, guidance, and training materials
Experience providing clear, actionable direction to staff conducting searches for responsive data
Serve as an effective liaison to ADSA's Records Coordinator and other DHS partners
Variety of experiences working effectively with others from different backgrounds and/or cultures
Additional Requirements
To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.
REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.
