Job No: 541880
Work Type: Full-time
Location: PHOENIX
Categories: Accounting/Auditing,Business and Financial Administration
Arizona Department of Education The Arizona Department of Education is a service organization committed to raising academic outcomes and empowering parents.
GRANTS FISCAL SUPERVISOR
Job Location:
Grants Management Section
Phoenix Location
Posting Details:
Salary: $71,000 - $76,800
Grade: 23
Closing Date: 07/01/2026
Job Summary:
Under the direction of the Fiscal Director and Deputy Associate Superintendent, this position provides oversight, training, and support to the Fiscal Monitoring team. Fiscal Monitors conduct fiscal monitoring for state and federal grants awarded to Local Education Agencies (LEAs) through ADE and process Single Audit Reporting Packages received from LEAs
Occasional in-state and out-of-state travel is required for this position.
The Arizona Department of Education currently utilizes a hybrid work environment, with up to two days of remote work (contingent upon business needs). Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessitate.
Job Duties:
Oversee, supervise, train, evaluate performance, and provide technical assistance and support to Fiscal Monitors
Communicate issues and other staffing concerns to Fiscal Director and Deputy Associate Superintendent
Oversee fiscal monitoring and single audits being conducted by team and review documentation and findings being assigned to ensure that work is completed timely, with accuracy and consistency
Conduct random sampling verification according to department guidelines
Oversee, develop, review, and track unit metrics and establish job assignments to ensure team and department goals are met
Participate in fiscal monitoring engagement calls, preliminary administrative review meetings, exit meetings and/or appeal hearings, providing support to staff and addressing LEA concerns
Collaborate with ADE program areas and Grants Management Enterprise (GME) vendor(s) to gather information, finalize findings, resolve discrepancies, and recover disallowed costs
Assist Fiscal Director and Deputy Associate Superintendent with policy development to align internal procedures with applicable standards and promote process improvement
Work with Grants Management Compliance Officer to review and update fiscal monitoring processes and procedures on a consistent basis
Knowledge, Skills & Abilities (KSAs):
Knowledge in:
Administration related to planning, organizing, and directing fiscal matters and budgets
Principles and practices of auditing, accounting, and procurement.
Federal and state laws, rules, regulations, and policies pertaining to federal and state funding
A bachelor's degree in accounting, finance, education, or closely related field, or equivalent experience to substitute for the degree, is required
Applicants must have supervisory experience
Skills in:
Interpreting agency policies and procedures
Interpersonal skills to effectively interact with supervisors, peers, and client personnel
Computer skills to properly obtain and analyze audit work
Communication, both oral and written
Problem solving
Track Record of time management and demonstrated ability to meet deadlines
Interpreting statutes, rules, policies, and procedures
Analyzing records, reports, operating practices, and documentation
Research and analysis techniques
Intermediate skill in using Microsoft Word, Outlook, Excel, Power Point
Ability to:
Monitor compliance with federal grant regulations, State of Arizona procedures and controls by examining and analyzing records, reports, operating practices and documentation techniques
Conceptually interpret grant requirements, assess data, and then determine LEA compliance
Work independently for extended periods without direct supervision, while completing tasks on schedule
Adapt to changing conditions
Analyze quantitative and qualitative data and produce summary reports of findings
Absorb difficult and obscure concepts and conceptualize new systems
Operate successfully in a strong team environment
Selective Preference(s):
Preference will be given to those applicants with:
At least two years of progressively more responsible accounting and/or auditing or similar work experience
A combination of formal education and work experience
Prior knowledge of federal or state funding regulations and grants management processes
Pre-Employment Requirements:
Offers are contingent upon successful completion of all background and reference checks, required documents and, if applicable, a post-offer medical/physical evaluation.
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements. (https://publicstorage.dc4.pageuppeople.com/1045/ClientPublicFile/3601803f-02e5-4b70-b325-26c8ef309c1b.pdf)
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits:
The State of Arizona provides an excellent comprehensive benefits package including:
Affordable medical, dental, life, and short-term disability insurance plans
Top-ranked retirement and long-term disability plans
Ten paid holidays per year
Vacation time accrued at 4.00 hours bi-weekly for the first 3 years
Sick time accrued at 3.70 hours bi-weekly
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
Deferred compensation plan
Wellness plans
Learn more about the Paid Parental Leave program here (https://hr.az.gov/about/resources/family-leave-expansion) . For a complete list of benefits provided by The State of Arizona, please visit our benefits page (https://benefitoptions.az.gov/jobseekers)
Retirement :
You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment, subject to waiting period. On or shortly after, your first day of employment you will be provided with enrollment instructions and effective date.
Contact Us:
The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-3186 or emailing Human.Resources@azed.gov. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.
