Summary The incumbent's primary role is to serve as Executive Assistant to the Deputy Associate Director, Patient Care Services (EA DADPCS) but responds to the needs and requests of the entire Executive Leadership Team (ELT), Service Chiefs, Department Managers, and other key program officials. Responsibilities Duties of the Health System Specialist (Executive Assistant) include but are not limited to the following: The incumbent is responsible for analysis and reporting for a variety of operational issues and actively participates in strategic planning for the healthcare system activities. Primary role is to serve as Executive Assistant to the Deputy Associate Director, Patient Care Services (EA DADPCS) but responds to the needs and requests of the entire Executive Leadership Team (ELT), Service Chiefs, Department Managers, and other key program officials. Serves as Health System Specialist to the Deputy Associate Director, Patient Care Services (DADPCS) at Roseburg VA Health Care System. Conducts and directs special studies and analyzes complex problems related to staffing requirements, space and equipment utilization, organizational alignment and other areas of concern to the DADPCS, recommending solutions and supervises the implementation of solutions once they are approved. Provides health systems management services and high-level input into the most complex top management deliberations and decisions and may participate in identifying and resolving a full range of complex management problems. Represents the DADPCS or other executive leadership team members (as directed) at Medical Center administrative and clinical committee meetings. As the DADPCS Representative, the EA DADPCS may be delegated authority to make decisions and recommendations that impact the operations of the Medical Center. Provides assistance and coordination for the development and implementation of Health Care System projects that cross departmental lines of authority. The incumbent independently formulates administrative policies and procedures, based on complete staff studies, specific recommendations from service managers, committee recommendations, and individual observations. Coordination of the resulting directive material, and its implementation, are responsibilities of the EA DADPCS. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday to Friday; 7:30am - 4:00pm PST Virtual: This is not a virtual position. Position Description/PD#: Health System Specialist/PD653-309490 and PD653-309500 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet specialize experience within 30 days of the closing date of this announcement, 06/29/2026. You may qualify based on your experience and/or education as described below: GS-11 Specialized Experience: You must have at least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-9) in the Federal Service, that is directly related to the work of the position and has equipped you with the particular knowledge, skills and abilities to successfully perform the duties as a Health System Specialist - Executive Assistant. Qualifying specialized experience is defined as Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. At this level, applicants would have experience in assisting with providing health systems management services and high-level input into the most complex top management deliberations and decisions. Interprets constraints, identifying subtle and salient points, and extrapolates available data and information to provide management with adequate information from which to make long-range decisions. Independently formulates administrative policies and procedures based on studies, recommendations, and observations. Evaluates proposals submitted in response to contract requests as part of the technical evaluation team and advises management and contracting of recommendations. Note: Experience must be fully documented on your resume and must include job title, duties, month & year starting and year ending dates AND hours worked per week. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Ph.D. or equivalent doctoral degree OR three full years of progressively higher-level graduate education leading to such a degree that is related to this position OR LL.M., if related. Your education must demonstrate the knowledge, skills, and abilities necessary to do the work of this position. One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent one year of full-time study; if that number cannot be obtained from the transcript, 18 semester hours will be considered as one full academic year of graduate study. Note: Transcripts required. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond the first 36 semester hours and specialized experience as described above in order to qualify. Note: Transcripts required. GS-12 Specialized Experience: You must have at least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-11) in the Federal Service, that is directly related to the work of the position and has equipped you with the particular knowledge, skills and abilities to successfully perform the duties as a Health System Specialist - Executive Assistant. Qualifying specialized experience is defined as progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. At this level, applicants would have experience in providing health systems management services and high-level input into the most complex top management deliberations and decisions. interprets constraints, identifying subtle and salient points, and extrapolates available data and information to provide management with adequate information from which to make long-range decisions. Independently formulates administrative policies and procedures based on studies, recommendations, and observations. Evaluates proposals submitted in response to contract requests as part of the technical evaluation team and advises management and contracting of recommendations. Responsible for formulation, design, and implementation of operations programs within the medical center and is responsible for ongoing monitoring and supervision of these programs to ensure their efficient functioning. Note: Experience must be fully documented on your resume and must include job title, duties, month & year starting and year ending dates AND hours worked per week. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. There is no educational substitution at the GS-12 grade level. Additional Information Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. This job opportunity announcement may be used to fill additional vacancies. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
