Administrative Coordinator - Records Management (Multiple Positions)

CUNY • Queens, NY • 3d ago

POSITION DETAILS

Founded in 1971 in Long Island City, Queens, LaGuardia Community College is one of seven community colleges of the City University of New York (CUNY). LaGuardia offers more than sixty associate degree programs and more than fifty workforce training, ESOL, GED, and pre-college programs. In 2023, LaGuardia served approximately 24,000 students. More than one-third of LaGuardia's degree-seeking students are born outside the United States; they come from 136 countries and speak 43 heritage languages. Sixty percent are first-generation college students.

Virtually all LaGuardia students are ethnic minorities (89 percent), 58 percent are women, 27 percent are over the age of 25. Forty-six percent of associate degree students are Hispanic. Upon graduation most students transfer to four-year colleges, typically in CUNY, to complete their baccalaureate degrees. Graduates of career programs such as Nursing, Computer Technology, and Veterinary Technology enter the workforce. LaGuardia ranked fifth among U.S. community colleges in economic mobility - moving low-income students into the middle class and beyond - in studies by Stanford University (2017) and the Brookings Institution (2020). Please visit www.laguardia.edu to learn more.

This position performs clerical and daily office operations within various academic and administrative departments of a diverse University environment. Persons in this position are accountable for rendering quality services in a respectful, courteous and professional manner. In the University's multicultural environment, incumbents provide consistent assistance to everyone.

QUALIFICATIONS

Bachelor's Degree required.

PREFERRED QUALIFICATIONS

-Helps maintenance of the college Electronic Document Management System (EDMS)

-Maintains system documentation, procedures, and other instructions necessary for successful operations.

Assists in the training of future users of the new system

-Assists in training new employees in various office duties and use of office machines.

-Prepares routine administrative paperwork

-Prepares and reviews CUNYfirst reports for submission to Business Office, Auxiliary Entity, ECLC, RFA, and other entities.

-Coordinates and communicates with Purchasing, Accounts Payable, Receiving, and Storeroom personnel to track and manage inventories.

Prepares routine reconciliation reports in accordance with service contracts.

-Reviews and resolves simple problem relating to financial CUNYfirst, transactions

-Collects data for prepares, and distributes reports and presentation using word processing, spreadsheet, and presentation software

CUNY TITLE OVERVIEW

Supports projects, initiatives, and activities that impact an academic or administrative department.

Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.

Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.

Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.

Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.

Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.

Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.

May supervise office staff and student workers.

Performs related duties as assigned.

Job Title Name: Administrative Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

$48,647 - $63,003

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.

Candidates should provide a resume and cover letter.

CLOSING DATE

July 22nd, 2026

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID: 32241

Location: LaGuardia Community College

Job Type: Full-Time

CUNY

Go to Apply

Share this job

Similar Jobs

Armed Security Officer - Commercial Facility - Queens

Allied Universal • Queens, NY • 1d ago

Management & Administrative

Company Overview: Allied Universal®, North America's leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative...

1d ago

Go to Apply

Armed Security Officer - Armed Patrol - Queens

Allied Universal • Queens, NY • 1d ago

Management & Administrative

1d ago

Go to Apply

Administrative Assistant 1/Trainee

New York State Civil Service • Queens Village, NY • 3d ago

Management & Administrative

NY HELP Yes Agency People With Developmental Disabilities, Office for Title Administrative Assistant 1/Trainee Occupational Category Clerical, Secretarial, Office Aide Salary Grade 11 Bargaining Unit M/C - Managerial/Con...

3d ago

Go to Apply

Dock and Door Service Tech

Crown Equipment Corporation • Queens, NY • 1w ago

Management & Administrative

Dock and Door Service Tech Location: Queens, NY, US, 11378 Job Posting External Job Duties Troubleshoot, diagnose, service, repair and install dock and door equipment. Perform all assigned planned maintenance on customer...

1w ago

Go to Apply

Sales Manager

Aston Carter • Queens, NY • 1w ago

Management & Administrative

Field Sales Representative Base Pay + Uncapped Commission Location: Brooklyn & Bronx, NY Overview As a key member of this initiative, you will recruit local businesses to join a new delivery partner program. You will...

1w ago

Go to Apply

Part Sales Manager - Full Time

AutoZone, Inc. • Queens Village, NY • 1w ago

Management & Administrative

Job Description AutoZone's Store Management team drives store performance, fosters a productive team, and ensures exceptional customer service. Managers and MITs play a key leadership role, expected to Live The Pledge an...

1w ago

Go to Apply

Customer Service - Self Storage Manager

Public Storage • Queens, NY • 2w ago

Management & Administrative

Company Description Public Storage is the self-storage industry leader and we are Hiring Now! Earn $18.00 Per Hour Our Benefits Total Rewards package available to our team: We work Flexible and Full-Time Schedules Compet...

2w ago

Go to Apply

Tactical F02 Security Watch Officer

GardaWorld • Queens, NY • 2w ago

Management & Administrative

GardaWorld Security Services is Now Hiring a Tactical Security Officer! Residential/Hotel - FDNY F02 FDNY F-02 License required Location: Rego Park, Queens Ready to suit up as a Tactical Security Guard in Queens, NY? Wha...

2w ago

Go to Apply

Sales Consultant - Mandarin/Hindi

Sysco • Queens, NY • 2w ago

Management & Administrative

Are you an experienced Sales Professional, Restaurant Manager, Culinary Manager or Chef looking for career development opportunities? Join Sysco's World Class Sales Team and explore all the benefits and perks. Why you sh...

2w ago

Go to Apply

Director of Administrative Services

Lincoln Technical Institute • Queens, NY • 2w ago

Management & Administrative

Become a pivotal leader at Lincoln Tech as the Director of Administrative Services! Take charge of guiding our faculty with clarity and timeliness, ensuring compliance with policies while fostering a culture of teamwork...

2w ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)