Administrative Assistant

Robert Half • San Luis Obispo, CA • 3h ago

Description We are looking for an Administrative Assistant to join a mission-driven non-profit organization in California. This contract opportunity with permanent potential is ideal for someone who brings strong organizational skills, sound judgment, and a service-focused approach to supporting staff, leadership, and community-facing activities. In this role, you will help keep daily office operations running smoothly while contributing to accurate records, clear communication, and effective coordination across the organization.

Responsibilities:

Coordinate calendars, schedule meetings, and handle routine correspondence to support leaders and team members in their day-to-day work.

Organize and maintain digital and physical records with a high level of accuracy, consistency, and confidentiality.

Enter data, prepare reports, and manage documents that support program administration, fundraising efforts, and operational needs.

Oversee general office coordination by managing supplies, assisting with equipment needs, and distributing incoming and outgoing mail.

Provide administrative support for events and meetings, including logistics for outreach activities, board sessions, fundraising functions, and volunteer initiatives.

Assist with donation tracking, draft acknowledgment communications, and update donor or contact records as needed.

Prepare meeting materials, record notes during discussions, and help monitor follow-up items after meetings conclude.

Support basic financial administration by tracking expenses, processing invoices, and assisting with routine bookkeeping tasks.

Perform reception and front-office support duties, including answering inbound calls and assisting with special projects as assigned. Requirements - High school diploma or equivalent is required; an associate or bachelor's degree is preferred.

At least 1 year of experience in administrative support, office coordination, or a similar position is preferred.

Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.

Strong communication skills with the ability to interact effectively in writing, by phone, and in person.

Demonstrated attention to detail and the ability to keep information organized across multiple tasks and deadlines.

Ability to work independently, manage shifting priorities, and maintain discretion with sensitive information.

Experience in a non-profit setting, donor database tools, or general database management is helpful but not required.

A detail-oriented, customer-focused approach and a genuine interest in supporting a community-centered organization. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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