Vice President Finance/Operations
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Position Details
Position Information
Position Title Vice President Finance/Operations
Classification Title Administrator
Position Number B1007PD
Grade Level VP
Starting Wage/Salary $130,000 - $188,000 plus exceptional benefits
Close Date
Open Until Filled No
Open Until Filled Notes
Position Type/Employee Class Administrative
Faculty Status Not applicable
FTE 1.0
Contract Months 12.0
Overtime Eligible Exempt
Location Bend
Hybrid Remote Work Eligible? No
Exceptional COCC Benefits Summary
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Primary Purpose
The Vice President for Finance and Operations serves as Central Oregon Community College's chief financial officer and a key member of the President's leadership team, providing strategic direction for the College's financial health, operational effectiveness, and long-term sustainability. The position oversees budgeting and financial planning, procurement, risk management, contracts, fiscal project management, and real estate transactions, as well as provides operational leadership for Fiscal Services, Campus Services (facilities, grounds, maintenance and custodial), and the Bookstore. The VPFO collaborates closely with the president, college leaders, faculty and staff to support institutional priorities and support student learning and success.
Please visit this website for more information about the position and the College: https://cocc.edu/departments/human-resources/employment/recruiting/vpfo-search
Essential Duties and Responsibilities
College-wide Leadership
Provide strategic, innovative and systems-thinking leadership in the planning, implementation, and continuous improvement of the College's operations, including financial performance and within assigned areas of responsibility.
In tandem with other College vice presidents, collaborate on the development of short- and long-term planning efforts to improve student, employee and community member experience, operational efficiency, and the fiscal management of the college.
Foster collaborative relationships and establish trust across the College and with community partners to ensure organizational alignment on strategic and operational objectives.
Communicate the need for change in a meaningful, collaborative manner effectively managing the change process.
Build community support for the College through strategic partnerships with business and industry partners, as well as federal, state and local government authorities. Represent the College and participate on community boards and committees.
Provide guidance and support to the President and Board of Directors on areas of responsibility as needed and requested.
Fiscal Leadership
Serve as the College's chief financial officer. Provide strategic direction and leadership for budget planning, preparation, analysis, and projections. Ensure the provision of accurate and timely financial reporting to the President, Board of Directors, College constituents, and federal, regional, state, and granting authorities.
Lead efforts to ensure the College's financial stability, including pursuit of potential bond opportunities, State of Oregon capital allocations, real estate transactions, entrepreneurial, and other unique revenue sources. Evaluate State, federal and other regulations to determine fiscal impact on the College.
Serve as a staff member to the Board of Directors' Real Estate, Investment and Budget Committees.
Lead the president's team and related groups through development of the College's annual budget progress, ensuring transparency, collaboration and communication.
Supervise the College's bidding, purchasing, and contracting activities.
Operational Leadership
Develop all Finance and Operations employees by hiring, coaching, mentoring, facilitating, and supporting professional development; promote active collaboration between all operations and other areas of the College. Areas of responsibility include Fiscal Services, Campus Services, Bookstore, as well as contracts, risk management, procurement, and project management. Combined these areas represent four direct reports and 87 FTE .
Provide supervision and direction to the Controller to ensure accurate, effective and efficient budget processes; support college-wide budget managers through training, development, and communication; and provide strategic direction and leadership throughout the budget process.
Provide supervision and direction to the Director of Campus Services to ensure facility operations including planned maintenance, construction and renovation, space planning, custodial and grounds keeping provide a welcoming, safe, sustainable and sanitary environment for students, employees, and community members.
In coordination with the Director of the Bookstore, provide direction, long-term planning and financial sustainability for the bookstore, mail services and related logistical operations.
Provide supervision and guidance for Finance and Operations project management needs by developing a policy framework and overall strategic direction.
Provide leadership for the College's sustainability practices, both within Campus Services and as the leadership representative to the Sustainability Committee. Ensure timely communication of key indicators to internal and external constituents.
Lead the College's Facilities Master Planning process and the development of long-range infrastructure in support of the College's strategic, sustainable growth.
Supervise risk management work, contracts and procurement processes for the College. Assess risk and liabilities and contracts with insurance carriers to ensure appropriate coverage; interpret and implement legal direction from attorneys and State or other regulations; ensure related College policies are updated regularly.
Review, assess and provide guidance to appropriate parties on College contracts.
Analyze systems and processes throughout the College to improve efficiency, transparency and accountability.
Coordinate and provide leadership to the College's building advocate program, a program designed to ensure collaboration and communication for lead staff within each building.
Department Specific
Regular schedule is 40 hours per week, Monday through Friday, 8:00 am to 5:00 pm.
Must be available to work some evenings and weekends, as requested.
Must work and reside in the state of Oregon at the time their work is being performed.
Knowledge, Skills, and Abilities
Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the duties and responsibilities of the job, with or without reasonable accommodation, using some other combination of skills and abilities. The individual is expected to follow College work rules and policies.
Must have proven skills formulating budget and financial policies, processes and systems, including fiscal planning and financial forecasting.
Must be a systems- and process- thinker, developing effective and efficient systems for assigned areas of responsibility, doing so through strong communication and collaboration.
Demonstrated leadership style that reflects modern leadership, management and supervision practices, communication strategies, and team development.
Ability to use data in decision making to ensure the effective, efficient, and sustainable use of resources.
Ability to work cooperatively with diverse constituencies and create and inclusive workplace, as well as demonstrate a commitment to access, equity, and inclusion for under-represented marginalized populations.
Must have excellent communication, both written and verbal, meeting facilitation, conflict resolution, and public presentation skills.
Must be able to manage and lead in a complex, fiscally challenging and rapidly changing environment.
Must be able to make professional and clear presentations to the Board of Directors, Board of Director committees, legislative bodies and other external constituencies about financial and operational matters.
Must have excellent interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse environment:
A demonstrated record of collaboration with colleagues, staff, business and community partners, and collective bargaining groups.
Ergonomic Requirements
All individuals are required to be able to perform essential functions without significant risk of injury or to otherwise demonstrate or explain how they can perform the essential functions listed above.
Minimum Requirements
Education
Bachelor's Degree from an accredited institution in Business Administration, Management, Finance, Accounting, or a related field.
Experience
Seven (7) years of increasingly responsible multi-fund management, senior-level leadership experience, including responsibility for fiscal control and other general management functions.
Seven (7) years of leadership in the development, analysis, and implementation of effective and fiscally sustainable budget and administrative/operational strategies.
Equivalency Statement
The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. To qualify under equivalency, applicants must indicate how they qualify by responding to the supplemental question presented during the application process.
Preferred Qualifications
Education
Master's Degree in one of the fields noted above or a closely related one.
Experience
Community college or other higher education experience strongly preferred.
Experience advising and working in collaboration with boards.
Experience working with facilities management, bond expenditures, and capital programs.
Experience working with technology innovation as a means to improve work processes.
Experience working with sustainable practices.
Certifications
CPA , CMA or CPFO strongly preferred.
EEO Statement
The goal of Central Oregon Community College is to provide an atmosphere that encourages our faculty, staff and students to realize their full potential. In support of this goal, it is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran or military status, pregnancy or any other classes protected under federal and state statutes in any education program, activities or employment. Persons with questions about this statement should contact Human Resources at 541.383.7216 or the Vice President for Student Affairs at 541.383.7211.
This policy covers nondiscrimination in both employment and access to educational opportunities. When brought to the attention of the appropriate parties, any such actions will be promptly and equitably responded to according to the process outlined in general procedures sections N-1, N-2, or N-3.
In support of COCC's EEO statement, bilingual fluency in English and Spanish is considered a plus, along with experience working in a diverse multicultural setting.
