Summary Primary position assigned as Secretary, Administrative Office, Spinal Cord Injury/Disorders Care Line, New Mexico Veterans Affairs Health Care System, Albuquerque, New Mexico. Provides administrative support to the service, which includes administrative support to physicians, clinical. and nonclinical staff assigned to the service. Responsibilities Duties include but not limited to: Automated Data Processing Assistant Coordinator (ADPAC) ADPAC/Public Key Infrastructure (PK!): Provides computer support and knowledge to all SCI/D staff. Ensures all computer access requests are submitted for new personnel, existing, and temporary employees, including Personal Identity Verification (PlV) cards. Ensures all computer codes are accurate and appropriately assigned to personnel according to their job duties. Ensures all nursing students and residents are trained properly on all VA computer programs. Assists personnel with obtaining, updating, and knowledge of the PKI process. Talent Management System (TMS) Administrator: Provide TMS computer support to all personnel assigned to the SCI/D Service. Provide re-set of passwords, course registration, learning plan edits, and other necessary functions of computer support. Provide webpage support of SCI/D intranet page, updates unit employee roster information ensures all MCMs are added, deleted, and revised on the intranet. Timekeeping Incumbent is responsible for performing a full range of duties related to all aspects of time and attendance reporting for SCI/D, which affects Title 38, Title 38 Hybrid, and Title 5 employees. Maintain knowledge of current time and leave policies and regulations to carry out instructions to assure proper payment to all employees in application of all @types of leave. Conducts audits and reviews timekeeping records. On a daily basis, the incumbent will ensure posting of personnel time to include regular hours or days worked, overtime, holiday pay, night differential, compensatory time (CT) earned or taken, Saturday and Sunday premium pay, etc. and changes in T&L Units. Posting is made from both the VISTA Leave Database and the Certified Time Schedule. The incumbent will cross-check the timekeeping system to ensure all exceptions are cleared and time is validated. The incumbent will prepare corrected time cards in the event of errors or when employees have changes to their time. Responds to written and verbal inquiries from employees and supervisors with accuracy concerning aspects of pay and leave. Administration Establishes and maintains service files generated by and for the SCI/D office. This requires knowledge of service functions lo locate specific information from very general descriptions. Acts as the Records Liaison Service Representative for SCI/D. The incumbent processes incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication. The incumbent schedules appointments, coordinates meetings, and/or schedules conferences. Assists SCl/D managers/supervisors with preparing a variety of documents and reports used in the management / supervision of personnel and/or programs. These documents/reports include, but are not limited to, performance evaluations, mandatory education deficiency/status reports, annual competency evaluations, credentialing/privileging documentation, and professional licensure verification. Ensures the establishment of and maintains a database system for tracking/monitoring SCl/D correspondence requiring response. Responsible for coordinating and processing necessary documentation for credentialing and privileging of health care providers in SCJ/D. Assists in investigating problems which require special attentions/action. Responsible for gathering of required information and oversees response preparation as well as communication with leadership and submission of documents to the Pentad. Travel Coordination (Electronic Fed Traveler Accounts) The incumbent will serve as point of contact for SCI/D to educate staff on the electronic travel system and to help process and activate initial accounts; help with initiating and submitting travel authorizations, including tuition and registration; initiating and submitting an expense report when the traveler returns from official travel (within five workdays) for reimbursement. In this capacity, incumbent will be entirely responsible for the actual booking of all necessary travel arrangements or at a minimum, serving in a collaborative role with internal and external staff to ensure timely, effective arrangements, including making transportation and hotel reservations utilizing applicable software programs. Office Supplies and Equipment The incumbent obtains and monitors the use of services, supplies, or equipment for the office. Justifies and requests replacements for outdated equipment by identifying the outdated office supplies, gathering relevant information in support of office equipment, or requesting office equipment for own work area. Work Schedule: Monday-Friday, 7:00am - 3:30pm Virtual: This is not a virtual position. Position Description/PD#: Secretary (OA)/PD50048O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/29/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Performing clerical or administrative duties in an office environment; providing computer support and knowledge, preparing correspondence; maintaining files and records; and using a computer to perform a variety of support tasks; scheduling and managing a calendar of appointments Typing Proficiency: I can @type at least 40 words per minute. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education Additional Information Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. This job opportunity announcement may be used to fill additional vacancies. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
