Administrative Specialist Public Works

City of Naperville • Naperville, IL • 2h ago

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/13542797

City of Naperville

Employment Opportunity

Job Title:

Administrative Specialist Public Works (5513)

Closing Date:

When filled

Salary:

\$32.3516 \$35.5868 per hour

Job Type:

Full-Time

Location:

Public Works Service Center, 180 Fort Hill Drive

Department:

Department of Public Works - Public Works Service Center

Job Description:

The City of Napervilles Department of Public Works is currently seeking an Administrative Specialist to perform a variety of technical and moderately complex administrative, secretarial, and clerical support for the Public Works department. Responds to requests for information and inquiries from the public, City departments, and other agencies. Participates in the processing of procurement and assists with budget tracking and data collection. Among administrative support titles, an Administrative Specialist distinguishes itself by exercising a moderate degree of creativity and latitude in accomplishing the majority of its assigned tasks, as opposed to performing generally routine or repetitive administrative tasks.

*The hiring range for this position is \$32.3516 \$35.5868 per hour, commensurate with credentials and experience. The Pay Grade for this position is N230. For additional information, please *click here.

Responsibilities:**

Prepares correspondence, memos, reports, lists, minutes, and other documents as directed.

Handles confidential information.

Answers and directs phone calls and responds to general inquiries.

Assists with Public Building Operations (PBO) budget preparation in addition to monitoring, tracking, and reporting on expenditures. Processes invoices for payment and performs procurement card reporting.

Assists with the invoicing and asset record keeping of contracts relating to construction, operations, maintenance, and rehabilitation.

Works with staff to develop bid specifications for the purchase of goods and services. Assists with preparing summaries and periodic status reports for procurements.

Assists with administering purchasing contracts. Acts as City liaison for customer services on issues related to these contracts.

Locates and retrieves information from city records, including information on Naviline, OnBase, and SharePoint.

Gathers information from multiple sources in response to Freedom of Information Act (FOIA) requests for the department.

Represents the department in City-wide functions and meetings. Serves as a liaison between Public Buildings and other City departments.

Performs all other duties as assigned.

Qualifications:

Required

A high school diploma or equivalent.

One to three years of experience in a comparable capacity.

A valid State of Illinois drivers license.

Preferred

An Associates Degree.

Additional Information:

The City of Naperville, Illinois is a dynamic community of 153,000 residents, convenientlylocated28 miles west of Chicago. Various publications have named Naperville as one of the best cities in the United States in which to live. TheCityhas gained national recognition for our family-friendly environment, excellent schools and library system, low crime rate, and vibrant downtown area.Itsalsoa great placeto work! Our municipal government employs over 900 dedicated individuals in a wide range of job categoriesandprovidesa collaborative working environment, a forward-looking leadership team, and a competitive benefits package.

**Click hereto learn more about the benefits offered by the C**

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