Your Role in Our Mission
Food Bank of the Rockies' Development Database Specialist (the Specialist) provides essential support to the Database and Development teams in a fast-paced, high-achieving environment. This role reviews, processes, enters, reconciles, and acknowledges donations received daily through assigned giving verticals which may include, but are not limited to, online giving, lockbox, events, white mail, and/or ACH. The Specialist brings a detail-oriented, analytical skillset to the team to provide high-quality data entry, data analysis, database maintenance, basic financial reconciliation, and reporting. This role specializes in their assigned giving verticals, functioning as the team's subject matter expert and thought leader in their areas of responsibility.
The Food Bank's team is dedicated to creating an efficient food distribution network to reduce and help end hunger across the state. Staff are committed to embodying the Food Bank's organizational values and mission in all activities.
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What You'll Do
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Review and verify gift import and/or scan files
Update donor and gift records with information from import/scan files in Raiser's Edge and identify and pass along any personal correspondence associated with gifts
Enter donations into Raiser's Edge via manual data entry and/or import
Merge, format, edit, and print gift acknowledgment letters for donations received; ensuring they are free of error and accurately represent the data entered
Coordinate with the Executive Assistant to ensure timely signature of acknowledgment under the CEO's signature
Learn, maintain and properly use printers and specialized mailing equipment, including envelope printer and envelope folder/inserter; diagnosing issues and coordinating service if needed.
Reconcile gifts for assigned giving verticals and generate reconciliation reports for Finance
Pull reports, queries, and mailing lists for assigned giving verticals
Specialize in assigned giving verticals, taking ownership of finding and troubleshooting issues, providing leadership on enhancing processes and reporting, and staying up-to-date on best practices in these areas
Complete routine database clean-up, including constituent and gift updates, duplicate record identification and merging, and donor-requested changes
Assist in overall database hygiene through regular auditing, reporting, and maintenance work
In conjunction with other data team members, write, maintain, and update Standard Operating Procedures for Food Bank of the Rockies' processes and databases, including but not limited to Raiser's Edge, ResearchPoint, and Engaging Networks
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How the Work Gets Done**
The Development Database Specialist demonstrates the following core competencies in daily practice:
Instills Trust: Demonstrates dependability and transparency to colleagues and donors through accurate data processing, generating acknowledgement letters and delivering high quality work within standard deadlines.
Collaborates: Works collaboratively across Development, Finance and the organization to accurately enter, track, and reconcile gift and donor data.
Customer-Centric Focus: ensures gift and donor data is entered accurately and according to the donor's intentions and development needs. Generates professional and timely acknowledgement letters.
Ensures Accountability: takes ownership of the quality of gift and donor data. Consistently reviews and improves data quality and process efficiency. Consistently meets commitments and deadlines with transparent communication.
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What We're Looking For**
High School Diploma required; Bachelors' Degree or equivalent work experience preferred
Minimum of 1-3 years prior experience working in Databases, Analysis, Prospect Research, Accounting/Finance, and/or Development
Non-profit experience and working knowledge of fundraising a plus
High proficiency with computers and technology; ability to quickly adapt to new programs a must
Extensive experience using Microsoft Office Suite; highly proficient in Word and Excel required Raiser'sEdge, ResearchPoint, Engaging Networks, and/or ImportOmatic management experience strongly preferred
Exercise cultural competency, including race, ethnicity, socio-economic status, sexual orientation, and disability, among other areas
Strong database and analytical skills, experience in Raiser's Edge and ImportOmatic a plus
Commitment to fulfilling the Food Bank of the Rockies mission and positively representing the brand both internally and externally
Maintain a professional demeanor and respond with urgency
Show strong teambuilding and interpersonal skills
Understand the need for discretion in handling confidential information and bring a strong commitment to ethical practice
Self-directed, dependable, and accountable for individual results
Extreme detail-orientation and accuracy with both numbers and written documentation
Ability to balance, prioritize, and perform multiple tasks
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Expected Hours of Work:**
This is a full-time, non-exempt, hybrid position typically working Monday -- Friday 8 a.m. to 4:30 p.m. Work schedule will require at least three (3) days working in-person (Core Days: Tuesday and Wednesday). Weekend or evening hours may be occasionally required. Travel within the geographic region may be required and is primarily local during the business day (less than 5% of the time).
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Sitting for long periods, standing, and walking intermittently
Using office equipment such as computer, mouse, keyboard, printer
Indoor office environment, temperature-controlled and dedicated cubicle
Occasionally lift or move up to 20 pounds
Travel within the geographic region (5%)
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Benefits:**
At Food Bank of the Rockies, we provide a fulfilling workplace along with a comprehensive benefits package that includes:
Generous Paid Time Off: Flexible paid time off, including 10 paid holidays, sick leave, and opportunities for paid volunteer time.
Robust Retirement Plan: A 401(k) retirement plan with a 4.5% employer match, plus additional matching based on tenure for a total potential match of up to 8.5%, to support your long-term financial security.
Comprehensive Health Coverage: Competitive health, dental, vision, and life insurance plans to support your meet your and your family's needs.
Medical and Parental Leave: Leave time is offered through the Colorado-funded FAMLI (Family and Medical Leave Insurance) Program.
Bilingual Incentive: A monthly incentive for certified bilingual staff, recognizing and rewarding your valuable language skills.
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To Apply:**
Apply online through www.foodbankrockies.org/careers{rel="noopener noreferrer" target="_blank"}. Applications will be accepted until June 25, 2026.
Thinking about applying?
True passion and excitement for making an impact are just as important as work experience.
We encourage you to apply even if you feel you don't check every box in this posting.
*Food Bank of the Rockies is an Equal Opportunity Employer (EOE), M/F/D/V/SO. We are committed to providing reasonable accommodations to applica
