Receptionist

Southwest Material Handling Inc • Mira Loma, CA • 1h ago

SUMMARY

The receptionists our first impression to customers, vendors, and employees. This position provides outstanding service and support to our internal and external clients.

Responsibilities :

The following responsibilities are a general guideline and not intended to be an exhaustive list of the full scope of responsibilities. Duties and responsibilities are subject to change based on business needs and at managements discretion.

Greets the public and refers to appropriate department and / or staff members.

Answers phones in a timely manner, route calls or takes messages as needed.

Assists and supports the Human Resources department with special projects.

Ensure the professional appearance of the front lobby and waiting area.

Ensures the front desk is neat, presentable, and equipped with supplies to perform duties.

Open, sort and distribute incoming correspondence, including mail, emails etc. as needed

Prepare outgoing mail including bulk mail, FedEx, payroll checks, courier services, etc.

Assists with employee travel arrangements.

Assists with New Hire Orientation, including preparation of welcome bags, ordering breakfast and lunch for the team.

Setups conference room for special events.

Maintains and distributes company organizational chart.

Tracks and orders office supplies; maintains supply closet inventory and cleanliness.

Performs a variety of general office support duties as assigned.

Qualifications

Education/Additional Requirements :

High school diploma or equivalent

Minimum of 2 years experience in a same / similar role

Knowledge of administrative and clerical procedures and systems

Proficiency with Microsoft Office software (Word, Excel, Outlook)

Proven knowledge of business letter writing and the standard format for @typed materials

Methods and techniques for record keeping and filing

Methods and techniques of proper phone etiquette

Customer service aptitude and attitude

Demonstrate excellent written and verbal communication

Must be punctual with good attendance

Ability to multitask in a fast-paced environment

Possess strong organizational skills and ability

Dress code: Business Casual/Professional

Personal attributes: Commitment / Dependability, Even Temperament, Integrity, Attention to Detail, Problem Solving

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