Senior Administrative Assistant

Lockheed Martin • Courtland, AL • 1d ago

Description: Company Mission & Program Overview

Space is a critical domain, connecting our technologies, our security and our humanity. While others view space as a destination, we see it as a realm of possibilities, where we can do more - we can innovate, invest, inspire and integrate our capabilities to transform the future.

At Lockheed Martin Space, we aim to harness the full potential of space to cultivate innovation, reduce costs, and push the boundaries of what technology can achieve. We're creating future-ready solutions, focusing on resiliency and urgency through our 21st Century Security® vision. We're erasing boundaries and forming partnerships across industries and around the world. We're advancing spacecraft and the workforce to fuel the next generation. And we're reimagining how space can connect us, ensuring security and prosperity.

Join us in shaping a new era in space and find a career that's built for you.

Key Duties & Responsibilities

Are you looking to use your administrative experience to take your career to the next level? Do you love being a go-to person in a collaborative team environment? Are you an enthusiastic self-starter who can take initiative? If you can multi-task and thrive in a busy office, this could be the opportunity for you.

Join our Production Operations team as an Executive Administrative Assistant supporting our Courtland Operations Site Executive!

In this role, you will:

Maintain calendars, arranges meetings, makes travel arrangements and communicate with internal and external high-level customers

Conduct frequent travel and expense report reconciliation

Multi-task effectively in a fast-paced and ever changing work environment

Demonstrate initiative, discretion and tact in managing email, telephone calls, calendar prioritization & communication of changes and other requests

Ensure all correspondence is accurate, complete and properly handled

Utilize personal computer and standard desk top software (full complement of Microsoft Office Suite) to access Lockheed Martin systems, compose correspondence, create spreadsheets and presentation charts

Assure administrative detail on all projects. Updates and statuses delegated tasks to ensure progress to deadlines

Maintain Outlook calendar to ensure efficiency and maximum use of leader's time

Pursue opportunities to change or lean out processes or approaches

Determine priorities for non-routine situations.

Receive and direct visitors and clients

Organize and execute special events (including VIP visits, off-sites, and motivational events)

Perform additional special assignments as required

Basic Qualifications:

Administrative Assistant support to Senior Level Leadership

Experience with documentation management and creating status reports

Proficient in Microsoft Office, including Word, Excel, PowerPoint ad Outlook

Experience in calendar management and meeting support activities

Familiarity with making travel arrangements and expense reporting

Must be willing to work overtime as needed

Ability to obtain and maintain a Secret Clearance

Desired Skills:

Experience working in a production or operations environment

Knowledge of event planning and coordination principles

Strong interpersonal skills and ability to work effectively with internal and external stakeholders

Excellent attention to detail and ability to maintain confidentiality

Experience with digital documentation management through Sharepoint, shared drives, MS Teams and Channels

Experience setting up and running VTC meetings

Ability to problem solve under pressure

Security Clearance Statement: This position requires a government security clearance, you must be a US Citizen for consideration.

Clearance Level: Secret

Other Important Information You Should Know

Expression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.

Ability to Work Remotely: Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility.

Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.

Schedule for this Position: 4x10 hour day, 3 days off per week

Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.

The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.

At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.

With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.

If this sounds like a culture you connect with, you're invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs , and apply for roles that align with your qualifications.

Experience Level: Hourly/Non-Exempt

Business Unit: SPACE

Relocation Available: No

Career Area: Administrative

Type: Full-Time

Shift: First

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