Job Title: Payroll SpecialistJob Description
The HR & Executive Support Specialist is a hybrid role responsible for supporting core HR operations-including payroll, benefits administration, and generalist-level HR support-while also providing administrative assistance to the CEO. This role combines the responsibilities of an HR Coordinator and a junior HR Generalist, with a strong operational focus and high attention to detail. This position plays a critical role in ensuring the accuracy and efficiency of HR processes while supporting executive-level administrative needs in a fast-paced medical device environment.
Responsibilities
Process and audit semi-monthly or bi-weekly payroll to ensure accuracy and compliance.
Maintain employee records and ensure data integrity within HRIS systems.
Administer employee benefits programs, including health, dental, vision, and retirement plans.
Coordinate open enrollment and communicate with employees regarding benefits.
Track leaves of absence and serve as the primary contact for employee benefits inquiries.
Coordinate with external vendors, such as payroll and benefits brokers.
Support onboarding and offboarding processes, including pre-employment checks and new hire orientation.
Assist with job postings, candidate scheduling, and recruiting coordination.
Maintain and update HR policies, SOPs, and compliance documents.
Run standard HR reports and support audits, ensuring compliance with federal, state, and company policies.
Support training coordination and HR initiatives.
Provide basic HR guidance to employees, excluding employee relations issues.
Manage and coordinate the CEO's calendar, scheduling meetings and preparing materials.
Prepare and reconcile expense reports and coordinate travel arrangements.
Assist with preparation of presentations and serve as a liaison between the CEO and internal teams.
Support special projects and ad hoc requests from the CEO.
Assist with office coordination activities and maintain HR files and documentation.
Support cross-functional administrative needs across departments.
Essential Skills
Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent experience.
2-4 years of experience in HR, HR coordination, or a similar administrative role.
Experience supporting payroll and benefits administration.
Strong organizational skills with the ability to manage multiple priorities.
High level of discretion and professionalism in handling sensitive information.
Proficiency with HRIS systems, Microsoft Office, and expense platforms such as Concur.
Additional Skills & Qualifications
Experience in a medical device, biotech, or regulated environment.
Familiarity with multi-state compliance, particularly in WA and CA.
Exposure to onboarding workflows, audits, or compliance documentation.
HR certification such as SHRM-CP or PHR.
Work Environment
The role is within a fast-paced, growing medical device organization, collaborating with an HR team supporting approximately 165 employees across various locations. It requires a balance of structured HR processes and flexibility to support executive functions.
Job Type & Location
This is a Contract to Hire position based out of Redmond, WA.
Pay and Benefits
The pay range for this position is $28.00 - $30.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Redmond,WA.
Application Deadline
This position is anticipated to close on Jul 3, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
