Administrative Assistant II, Physician A

MARQUETTE UNIVERSITY • Milwaukee, WI • 5h ago

JOB REQUIREMENTS: Administrative Assistant II, Physician Assistant Studies Posting Number: 201104777 Employment Status: Part Time Job Family: Operations and Administrative Services Position Overview Be The Difference Begins with Great People. Are you looking for a new opportunity where you can make the difference in the lives of students and faculty? We\'re always looking for highly talented individuals to join our team people who think big, care deeply, and believe in being the difference in their work and community. We prioritize student success, access to education, and service in our work to educate well-rounded servant leaders who transform their fields, our society and the world. Our Catholic, Jesuit approach emphasizes student engagement with the world around them and formation of the heart and mind. We believe in our mission: The search for truth, the discovery and sharing of knowledge, the fostering of personal and professional excellence, the promotion of a life of faith, and the development of leadership expressed in service to others. These core values guide our relationships with our students, each other, and our community. Marquette University offers a rich and competitive Total Rewards package including medical, dental, vision, 403(b) with up to 8% university match, generous time off package, and tuition benefits for employees, spouses, and dependents with no payback requirement! For more information, please view our https://www.marquette.edu/human-resources/total-rewards.php. This is your next opportunity to join an organization that invests in their employees\' career journey by diversifying their skills, deepening their expert knowledge, encouraging a healthy work-life balance, focusing on personal wellbeing, providing leadership training, and sustaining a culture of respect and inclusion. The Administrative Assistant II, Physician Assistant Studies will center on supporting the administrative needs of the MUPA clinical year. It will primarily focus on student onboarding for clinical rotations, collaborating and communicating with clinical partners and students, and entering student rotation requests into different software systems for each organization. As new preceptors/organizations are recruited, the job will require tracking these recruitments and coordinating with the Office of General Council and the clinical faculty team to ensure onboarding is complete and that preceptors are appropriate for clinical rotations. Also, this role is responsible for verifying the correct invoices based on the clinical rotation schedule with preceptors/organizations that receive payments for student rotations. Duties and Responsibilities Provide clinical site onboarding support of health care partners (i.e., My Clinical Exchange) with student and administrative communication. Serve as point of contact for health care partner administrative leads. Enter and track all clinical student rotation requests based on different organization processes/software systems. Assist with new preceptor/site onboarding, including Affiliation Agreements, updating the recruitment tracker, building new preceptor/sites in Exxat, entering preceptor availability, and ensuring all documents are obtained as part of our new preceptor onboarding process. Reconcile student evaluations required from preceptors, outreach, communication, and tracking for accreditation purposes. Assist with accreditation license and certification verification and collection of CVs, per accreditation standards. Monitor invoicing, billing, and payments, for sites requiring fees and payments. Reconcile changes and track credits. Track missed days for clinical students and reconcile missed days with asynchronous work completion Performs all other duties and responsibilities as assigned or directed by the supervisor including but not limited to receiving deliveries, greeting visitors to the building. Required Knowledge,Skills and Abilities High school diploma A minimum of 2 years of related administrative support experience. Knowledge of how health care partners/hospital systems function with training PA students. Excellent customer service and communication skills. Excellent organizational and prioritization skills. Experience with financial information and use of Excel spreadsheets. Ability to organize and maintain manual and electronic filing systems. Preferred Knowledge, Skills and Abilities Bachelor\'s degree in Business, Communications, or related field. Some health care landscape background (not as a provider) Department: Physician Assistant Posting Date: 06/08/2026 Closing Date: To apply, visit https://apptrkr.com/7238808 It is the policy of Marquette University to provide equal employment opportunities (EEO ) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification. Copyright 2025 Jobelephant.com Inc. All rights reserved. https://www.jobelephant.com/ jeid-5e0bc19e0aef1b499e2182ca232eea61 *** APPLICATION INSTRUCTIONS: Apply Online: https://apptrkr.com/7238808 Qualified females, minorities, and special disabled veterans and other veterans are encouraged to apply.

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