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Administrative Assistant for the VP of Academic Affairs

Mid Michigan College • Mount Pleasant, MI • 2d ago

Salary: $48,247.00 - $61,900.00 Annually

Location: Varies - Harrison/Mt. Pleasant - MI

Job Type: Administration Full-Time

Division: Academic Affairs

Description

Mid Michigan College seeks individuals who: value collegiality and mutual respect; use data in decision making; are innovative; are service minded; are goal oriented; strive to continually improve themselves and their work processes; are willing to collaborate and seek to add value in every interaction.

This position is responsible for providing general assistance to the Chief Academic Officer (CAO) and other instructional administrators. Responsibilities also include providing assistance with the development of the academic course schedules, the adjunct faculty hiring process, directing of first-level of student complaints, and assisting with records management and documentation required for the instructional division, as well as support for institutional and specialized program accreditation activities. This position will also coordinate collection of assessment data and syllabus template implementation.

Examples of Duties

Assists and provides support to the CAO for the operations of the instructional division. Will provide general assistance to other instructional administrators as well.

Coordinates the academic course schedule process including development of timeline, coordination of departmental input, room scheduling, administrative database input, and proofing.

Oversees the creation of the Annual Instructional Report that is presented to the Board of Trustees each year including gathering input from academic administrators and working with Institutional Research to produce appropriate data.

Serves as the point of contact for Simple Syllabus and serves as a resource for faculty in the creation and completion of course syllabi.

Responsible for maintaining records on full-time faculty base loads and overloads, ensuring compliance with contractual stipulations.

Produces and processes overload and supplemental contracts.

Works closely with Curriculum Committee Chairperson to build bi-weekly agendas, record minutes, and track curricular changes which are presented the Board of Trustees annually for approval.

Maintains calendars for the academic division.

Collaborates with other administrative assistants within the academic division and at the college to ensure policies and procedures are followed.

Provides support for the academic shared governance committees including scheduling and document management.

Collaborates with the Registrar's office to ensure curricular changes are regularly updated and collaborates with Strategic Communications to update the College Catalog.

Collaborates with the Registrar's office, Strategic Communications, and Programming to ensure Guided Pathway changes are updated appropriately.

Assists with the development, management, and compliance of budgets for the CAO including the Innovation Fund and Professional Development Funds.

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