Summary This is an advanced developmental position designed to give the incumbent the necessary training and work experience to develop over time to the full-performance target level of Commissary Management Specialist (Area). Read the entire announcement before starting the application process. Responsibilities GS-1144-11 Target 12 Carry out analytical assignments pre-selected to combine performance of productive work with supervised on-the-job training in both the judgmental and methodological aspects of the program work. Presenting communication in written form and oral presentations, full range of duties and responsibilities in the target-grade position. GS-1144-12 Providing input to DeCA Headquarters (HQ) staff on area wide or specific issues or problems within their assigned area. Advising and providing technical guidance to Zone Managers and individual commissaries. Special projects and program support and providing general support to area office and area operations. Providing Input with the DeCA HQ Staff includes recommendations and/or information to HQ staff personnel for the development or revision of Agency-wide operational policies and/or procedures. Recommend reviews of specific policies or procedures or staff assistance visits needed. Serves as a team member on various process action teams, task forces, working groups, etc., where operational expertise, input, and insight is deemed necessary. Provides technical assistance in determining authorized Commissary Staffing Levels, which provides senior leadership with the capability of predicting resources needed to meet changing requirements. Advisor to the zone managers and commissaries within their assigned zone and a zone level action officer may be required to act as any level of store level commissary management during the absence of personnel in those positions. Provide guidance on commissary store operations to Zone Managers and Commissary Officers on day- to-day operational issues and/or problems. Utilizes a variety of automated systems and reports to gather and analyze operational information to determine programs, projects, or specific tasks which require management attention, Performs analysis and provides technical advice and assistance in areas of resale operations. Develop policies and procedures required for efficient and effective store and/or department operations. Provides technical inspection and assistance visits to commissaries and provides on-the-job training to store and/or department teams as necessary, working alongside managers and employees to accomplish training objectives. Review and analyze sales forecasts and store hours of operation for each month to assure such factors as paydays, busiest days, busiest sales hours, price fluctuations, troop levels and commercial supermarket competition are considered when recommending staffing levels and employee scheduling techniques. Review and analyzes previous history of inventory, in transit, on order, and requisition inventory turn rates. Based on these reviews, determines adequacy of recommendations in the preparation of layouts for remodeling stores for optimum traffic flow, better arrangement of equipment, display cases, display gondolas, check stands, cash registers, and refrigeration units. Participates in the development and/or review of definitive drawings for all classes of commissaries and recommends the most effective and efficient layout. Ensures requirements for local and/or Area contracts for resale merchandise are established and ensures the accuracy of information and prices in the computer system. Provides functional assistance and training on problems associated with the procedures used to maintain inventory and accountability control. Applies expert knowledge of commissary store operations in order to provide technical guidance to field level personnel in the identification, consideration, and resolution of issues or problems. May serve as an instructor teaching commissary operation to area, zone, and store personnel. Prepares oral and written briefings, presentations and position papers in support of program responsibilities. As a Program element or project manager assists in program planning and requirements necessary for Grand Openings, Guard and Reserve On-Site Sales, and Store Closures. This includes Program Management for new store grand openings theater wide, coordinating with complex, fast paced multi-functional teams throughout Sales, Store Operations and Logistics Directorates to include industry partners in the planning, coordination and execution of all initial store set up and merchandising and overall store promotions. Reviews interprets regulations and directives which impact program areas. Assists in program implementation providing training in specific areas of store operations. Performs as Area Staff Specialist for implementing and sustaining defined EBS increments that support supply chain management modernization through business process and technology solution development. Supports investigations relating to commissary operations within the zone such as IG investigations. This support may include activities as providing information or gathering data but does not include making conclusions or producing the final reports. Requirements Conditions of Employment Qualifications You must meet qualifications and requirements by the announcement closing date. Your resume (and/or transcript if necessary) must clearly show that you meet the qualifications (i.e., specialized experience and/or education requirements) for the grade level(s) for which you are applying. At the GS-11 grade level, you can meet the minimum qualifications through specialized experience, education, or a combination of the two. To calculate the combination, divide your total months of specialized experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages. If they total 100%, you meet the minimum qualifications through a combination of specialized experience and education. At the GS-12 grade level, you can meet minimum qualifications only through having the required specialized experience. Specialized experience is demonstrated knowledge of retail procurement and distribution methods; principles, procedures, and techniques of retail food merchandising and retail food store management, and developments in commercial retail food store items, equipment, and practices. Examples of creditable qualifying specialized experience include: Managing a commissary store, supermarket, or similar @type of commercial retail food store. Managing a department in a retail food store. Planning, standardizing, or controlling operations in an assigned group of retail food stores. Developing, interpreting, or applying policies, procedures, and operating standards for use in a retail food store. Providing technical advice on merchandising and operational matters pertaining to grocery, meats, and produce supplies, as well as front-end operations. You will receive credit for all relevant qualifying experience (paid and unpaid), including volunteer work done through National Service program (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Education used to qualify for this position, in whole or in part, must have equipped you with the knowledge and ability to perform the work of the position, as evidenced by on-the-job-training in food retail management or an internship or practicum in food retail management. Transcripts are required if relying on education to qualify. See Required Documents for more information. Qualifications For GS-11: (A) one year of specialized experience equivalent to at least the GS-9 grade level, OR (B) Ph.D. or equivalent doctoral degree or three full years of progressively higher graduate level education leading to such a degree, or LL.M. (if related) with major study in business administration, public administration, agricultural economics (food industry management), or other fields related to the position, OR (C) a combination of specialized experience and education. For GS-12: One year of specialized experience equivalent to at least the GS-11 grade level. You must also meet time-in-grade and time after competitive appointment requirements by the announcement close date. Time-in-grade applies to the promotion of current and former federal employees who hold or have held a permanent GS position in either the competitive or excepted service in the previous 52 weeks. Your application package must contain proof you meet this requirement. See Required Documents for more information. For GS-11: You must have 52 weeks of Federal service at or equivalent to GS-9. For GS-12: You must have 52 weeks of Federal service at or equivalent to GS-11. Time after competitive appointment. Current federal civilian employees must have completed at least 90 days of federal civilian service since being selected for a non-temporary appointment from a competitive examination register of eligible candidates (an announcement opened to the public) or under a direct hire authority. As part of the online application process, you will respond to a series of questions designed to evaluate your possession of these competencies: Commissary Operations Store Operation Communication Overtime: Occasional Bargaining Unit Status: Not covered Fair Labor Standards Act (FLSA): Exempt Obligated Position: If obligated, you occupying the position is subject to the former incumbent returning. If the former incumbent does not return to the position, your occupancy may become permanent. Tentative job offers identify if the position you are offered is obligated. Those retired under CSRS or FERS considered: No. DoD criteria not met. Recruitment/Relocation Incentives Offered: None Education GS-11 Transcripts. Required when using education to meet qualifications or when education is required. GS-12: For this grade level, you must meet the qualification requirement through experience alone. You may not use education to qualify. Foreign education may be qualifying if a private organization specializing in interpreting foreign education programs has deemed the foreign education equivalent to that gained in an accredited U.S. education program or a U.S. accredited college or university has given full credit for the foreign courses. Unofficial transcripts from U.S. Department of Education accredited colleges, universities, schools, or institutions listing your name, the name of the school, the date and degree awarded, and the list of classes and credits earned are acceptable for the application process. If selected, official transcripts are required before a firm job offer is made. A photocopy of your degree/diploma is not acceptable. When relying on foreign education, submit transcripts and a copy of the equivalency evaluation results letter with a course by course listing. Documents must be in English or include an English translation. The hiring employer for this position does not evaluate degrees from foreign colleges or universities. Additional Information Executive Order 12564 requires a federal workplace to be free of illegal drugs and prohibits the use of illegal drugs both on and off duty by federal employees. As a reminder, marijuana is still classified as an illegal drug by the Federal government and is prohibited for use by Federal employees even if such use is legal in the state where the Federal employee resides and/or works. The Defense Commissary Agency is a Drug-Free Federal Workplace where the use of illegal drugs will not be tolerated and may result in penalties up to and including removal from Federal service. DeCA employees accepting a downgrade (i.e., change to lower grade) into this position may be entitled to pay retention. Applicants with financial difficulty are not automatically removed from consideration. Selectees are required to complete an online onboarding process. PCS is authorized. If you PCS'd at government expense within the past 12 months, additional government funded PCS may not be authorized; however, you may choose to pay your own moving expenses. Most civilian PCS entitlements are now taxable. The Relocation Income Tax Allowance (RITA) reimburses eligible employees for additional Federal, State, and local income taxes incurred because of receiving taxable travel income. More information is available at Civilian Relocation/PCS Tax Changes. This position is being recruited at both the grade levels GS-11 and GS-12. If selected at the GS-11 grade level, you may be non-competitively promoted to the full performance GS-12 grade level when all statutory and regulatory requirements have been met, performance is satisfactory, and when recommended by the supervisor. Promotion is not guaranteed. Additional vacancies may be filled from this announcement up to 90 days after the closing date. The following may result in a rating of ineligible. Ineligible applicants receive no consideration. Not selecting an eligibility. Submitting an incomplete application package may result in your not being considered for this position. Your resume must reflect that you are either Part-Time with the number of hours listed, Full Time, or 40 hours per week as your work schedule. If you fail to provide this information in your resume, your resume will be considered as incomplete. Submitting encrypted documents or uploading Adobe portfolio documents. Submitting any document that contains a photo or image of you. Including social media links, inappropriate material/content, classified or government sensitive information, or personal information such as age, gender, race, religion, or social security number on your resume. Overstating your qualifications and/or experience in your application materials or questionnaire responses. Deliberately attempting to falsify your application information, such as copying portions of this announcement into your resume.
