Executive Assistant, Commercial Banking

Robert Half • Wilton, CT • 1h ago

Description

Executive Assistant & Corporate Governance Coordinator

Commercial Banking / Financial Services

A growing financial institution is seeking a highly polished Executive Assistant & Corporate Governance Coordinator to provide strategic administrative support to executive leadership while overseeing board governance activities. This position serves as a key liaison among senior executives, directors, regulators, and external stakeholders, ensuring effective communication, organization, and execution of critical corporate initiatives.

Primary Responsibilities

Executive Leadership Support

Coordinate complex schedules, meetings, travel arrangements, and executive priorities for senior leadership, ensuring alignment with organizational objectives and key business initiatives.

Prepare executive briefings, reports, presentations, and correspondence while monitoring incoming communications and escalating matters as appropriate.

Facilitate interactions between executive leadership and internal stakeholders by organizing agendas, meeting materials, and follow-up activities.

Anticipate scheduling conflicts, shifting priorities, and emerging issues to ensure leaders remain focused on strategic business matters.

Support special projects and enterprise-wide initiatives requiring executive oversight and cross-functional coordination.

Board & Committee Operations

Oversee the administration of board and committee meetings, including annual planning, meeting logistics, director communications, and distribution of confidential materials.

Assemble board packages and supporting documentation by partnering with business leaders to gather, review, and organize meeting content.

Maintain governance calendars, meeting schedules, attendance records, committee assignments, and director information.

Capture meeting discussions, decisions, resolutions, and action items while monitoring progress on outstanding deliverables.

Manage board portal administration and ensure timely, secure access to governance materials.

Governance & Corporate Secretary Administration

Support corporate governance activities by maintaining records, policies, resolutions, and other official documentation.

Assist with regulatory and public-company governance requirements, including director questionnaires, annual disclosures, proxy-related materials, and governance reporting.

Coordinate director onboarding activities and serve as a point of contact for board-related requests and inquiries.

Monitor governance deadlines and assist in maintaining compliance with applicable corporate, regulatory, and industry requirements.

Partner closely with legal, compliance, finance, and executive leadership teams to support governance best practices.

Requirements

Qualifications

7+ years of experience supporting senior executives, boards of directors, or corporate governance functions.

Prior experience within banking, financial services, insurance, wealth management, or another highly regulated environment strongly preferred.

Demonstrated experience coordinating board meetings and managing governance-related documentation.

Proficiency with board management platforms such as Diligent, Boardvantage, or similar governance systems.

Advanced Microsoft Office skills, including Outlook, PowerPoint, Word, and Excel.

Exceptional organizational, communication, and project management abilities with a high level of professionalism and discretion.

Bachelor's degree preferred; governance-related certifications are a plus.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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