Administrative Assistant
Date Posted: Jun 16, 2026
Requisition ID: 479372
Location:
Indianapolis, IN, US, 46201
The Office of Judicial Administration is responsible for the efficient administration of all agencies that operate under the direction of the Chief Justice and the Supreme Court. That includes 200 personnel; fiscal management; communication; technology; legal services; intergovernmental relations; services for the trial courts; and support for court boards, commissions, and committees. The Office is headed by Interim Chief Administrative Officer Aaron Hood, who reports directly to the Chief Justice of Indiana and serves as the link between the Chief Justice and the agencies of the Court.
Salary: The salary for this position traditionally starts at $42,900.00 but may be commensurate with education and/or experience.
To Apply: Please apply by June 30, 2026
About the Job:
This position serves as an Administrative Assistant for the Office of Judge and Attorney Regulation, providing general administrative support. This position has multiple key duties, including daily mail operations (electronic and hard-copy mail), scanning and inputting grievances into the case management system, opening case files, sending out correspondence for attorneys and office manager, answering phones, and other administrative tasks as assigned.
A Day in the Life:
Performs communication and administrative support for multiple attorneys, office manager, and Executive Director. Responsibilities include but are not limited to:
Manage daily mail operations (electronic and hard copy) and maintain attorney advertising notices.
Assist with shipping and receiving packages and notifying appropriate parties of deliveries in a timely fashion.
Scan and process all grievances and uploading them into the case management system.
Open case files for further investigation, when requested.
Send out necessary correspondence as directed by attorneys, paralegals, office manager, and Executive Director.
Mail complaint forms to inquiring individuals.
Maintain dismissal list for monthly Commission meeting agenda.
Screen and field incoming phone calls to the Disciplinary Commission and forward to appropriate persons.
Check Disciplinary Commission voice mailbox and direct messages to appropriate persons.
Occasional courier trips to the government center and Statehouse.
Assist in scanning hard copy files for electronic storage.
Serve as back up for another administrative assistant when needed.
Assist with other additional tasks/projects as requested, including special projects.
What You'll Need for Success:
Integrity
Exercise discretion in handling confidential information and materials
Maintain personal and business affairs in a manner that ensures public confidence in the integrity, competence, impartiality, and independence of the judiciary as well as avoid situations that could lead to conflict, or the appearance of conflict
Professionalism
Interact with all persons in a respectful manner, maintain business-like appearance, and promote harmony in the workplace
Interact with executive branch agencies, federal agencies, and judicial officers in a manner that promotes confidence and respect in the Office of Judicial Administration
Customer Service
Act as a liaison when interacting with management, staff, internal and external stakeholders to provide program specific information, answer questions, and address issues and concerns
Successfully diffuse elevated conversations with an intent for resolution
Communication
Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times
Communicating effectively in writing as appropriate for the needs of the audience
Organization
Manage assignments to ensure all tasks are completed within deadlines
Effectively manage time and prioritization of tasks and projects
Prepare and maintain complex and confidential records in an automated system to work on numerous tasks
Attention to Detail
Research, coordinate, and track work in a proficient manner to ensure accuracy
Problem Solving
Identify problems and review related information to develop and implement solutions
Use deductive reasoning skills to meet several complimentary goals
Technology and Tool Usage
Learn and adapt to new technologies within the Microsoft Suite as well as Supreme Court systems
Information Gathering
Analyze data from multiple databases to complete clear and concise reports as well as complete with recommendations
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
Three (3) medical plan options (including RX coverage) as well as vision and dental plans
Wellness Rewards Program: Complete wellness activities to earn gift card rewards
Health savings account, which includes bi-weekly state contribution
Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
Two (2) fully-funded pension plan options
A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
Up to 15 hours of paid community service leave
Combined 180 hours of paid vacation, personal, and sick leave time off
12 paid holidays, 14 on election years
Education Reimbursement Program
Group life insurance
Referral Bonus program
Employee assistance program that allows for covered behavioral health visits
Qualified employer for the Public Service Loan Forgiveness Program
Free Parking for most positions
Free LinkedIn Learning access
Equal Employment Opportunity:
The Indiana Supreme Court is an Equal Opportunity Employer. Equal employment opportunities are provided to all applicants for employment without regard to race, color, religion, sex (including pregnancy), gender identity, national origin, age, disability, marital status, political affiliation, socioeconomic status, status as a protected veteran or any other protected status in accordance with applicable federal, state, and local laws, and the Indiana Judicial Code.
If you are a qualified individual with a disability and will need reasonable accommodation to assist you in applying for the position or performing the essential functions of the job, the Indiana Supreme Court will provide such reasonable accommodations.
Current Employee? Click here (https://performancemanager8.successfactors.com/sf/careers/jobsearch?bplte_company=indianaoff) to apply.
