Administrative Assistant

Robert Half • Boothwyn, PA • 3h ago

Description

We are seeking a reliable and organized Administrative Assistant to support daily operations for a busy construction company in Boothwyn, PA. This role is responsible for providing administrative support to office staff, project managers, and leadership while helping ensure smooth communication, accurate documentation, and efficient coordination of day-to-day activities.

Key Responsibilities

Answer and direct incoming phone calls, emails, and visitor inquiries

Provide general administrative support to office staff and project teams

Prepare, organize, and maintain project files, contracts, correspondence, and other documentation

Assist with scheduling meetings, appointments, and project-related calendars

Support data entry, filing, scanning, and recordkeeping activities

Track invoices, purchase orders, and vendor documentation

Help coordinate subcontractor paperwork, insurance certificates, and compliance documents

Assist with preparing bid packages, proposals, and project reports

Maintain office supplies and support general office organization

Communicate with clients, vendors, subcontractors, and internal team members in a professional manner

Support timesheet collection, payroll-related paperwork, and other administrative processes as needed

Perform additional administrative duties to support construction operations and project deadlines

Requirements

Qualifications

High school diploma or equivalent required

Associate degree or administrative training preferred

Previous administrative assistant, office assistant, or construction office experience preferred

Strong organizational skills and attention to detail

Excellent written and verbal communication skills

Proficiency with Microsoft Office, including Word, Excel, and Outlook

Ability to multitask, prioritize, and work in a fast-paced environment

Professional demeanor and customer service skills

Preferred Qualifications

Experience in the construction industry or with project-based environments

Familiarity with purchase orders, invoices, contracts, and bid documentation

Knowledge of construction terminology and office processes

Experience with accounting or project management software is a plus

Work Environment

Office-based role within a construction company

Frequent interaction with project managers, vendors, subcontractors, and clients

Fast-paced environment with multiple deadlines and shifting priorities

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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